Accounts Payable Specialist

Description The Accounts Payable Specialist manages the full AP cycle for materials, subcontractors, and overhead, processing vendor invoices and subcontractor pay applications, performing three-way matching, collecting lien waivers, tracking retainage, and executing disbursements. The role protects the Company against duplicate, unauthorized, and unsupported payments. Requirements ESSENTIAL DUTIES & RESPONSIBILITIES Invoice processing. Enter vendor invoices in Sage 300 CRE Accounts Payable, coding to the correct job, cost code, and GL account. Three-way match. Match invoices to purchase orders, subcontracts, and receiving/field confirmation before payment; resolve discrepancies. Approval routing. Route invoices for approval through the Company's workflow (eCapture) within established authority limits. Subcontractors pay apps. Process subcontractors pay applications with correct retainage withholding and verify required documentation. Lien waivers. Collect and track conditional and unconditional lien waivers tied to payments; withhold payment where documentation is incomplete. Vendor management. Set up and maintain vendor records, collect W-9s, and support annual 1099 reporting. Credit cards. Reconcile Coast Visa activity, obtain receipts and coding, and post the monthly credit-card entries. Disbursements. Prepare check and ACH runs for review and reconcile vendor statements to identify missing or duplicate items. EDUCATION & EXPERIENCE High-school diploma or equivalent required; accounting coursework preferred. Two (2) or more years of accounts-payable experience; construction AP (subcontracts, retainage, lien waivers) strongly preferred. KNOWLEDGE, SKILLS & ABILITIES Knowledge of construction AP, including retainage, lien waivers, and subcontract pay applications. Proficiency in Sage 300 CRE AP and invoice-workflow tools (eCapture). Accuracy, organization, and professional vendor communication. Understanding of three-way matching and disbursement controls. PHYSICAL DEMANDS & WORK ENVIRONMENT General office environment. Prolonged periods of sitting and working at a computer. Occasional lifting of up to 15 pounds (records/supplies). Occasional travel among the Houston, Dallas, and San Antonio offices may be required. Location: Houston, TX 77075 #J-18808-Ljbffr