Accounting Manager

Job Description

Job Description

Part time – between 20 to 25 hours/week; HYBRID Position reports to: CFO Position oversees the following staff positions :  n/a Position description: 
The Accounting Manager will be responsible for supporting the Philadelphia Visitor Center Corporation (PVCC) CFO on a wide variety of fiscal responsibilities to maintain the financial integrity of the organization  This position will work approximately 20 - 25 hours per week (hybrid role). Position duties:
Personnel and Payroll Administration:

• Manage the establishment, maintenance, and ongoing modification of employee accounts across payroll (ADP) and benefits platforms
• Execute bi-weekly payroll cycle with high accuracy, including the management of tax withholdings, garnishments, and 403(b) contributions
• Manage the timely filing of annual information returns including 1099-NEC/MISC processing

Accounts Payable Management:

• Oversee accounts payable process up to payment initiation, ensuring accurate coding and adherence to internal approval hierarchies (with vendor invoices in BILL.com and company credit card charges in Quickbooks)
• Prepare periodic budget-to-actual reports for individual departments and for full organization
• Collaborate with members of the marketing team to complete monthly, quarterly and annual grant reports (Phlash Program)

Revenue Cycle Management:

• Manage invoicing for services provided to external stakeholders
• Accurately record bank deposits within Quickbooks for designated departments
• Monitor and analyze receivables

Departmental Collaboration:

• Manage Engagement & Experience Department internal budgeting and contracts with third parties
• Manage various trackers including donor subledger; facilities rental payments; program sponsor list and payroll adjustments

Other financial administration, reporting and analysis as needed.
Qualifications:

• Bachelor's degree in Accounting or a related field
• 5+ years of hands-on experience in a staff accountant or comparable accounting role
• Experience with Quickbooks, ADP and Bill.com preferred
• Ability to prioritize tasks and manage time effectively to meet deadlines
• Ability to work productively in a fast-paced, dynamic environment
• Ability to work independently and as part of a team
• Strong analytical and problem-solving skills
• Excellent attention to detail and accuracy
• Ability to handle and protect confidential information, including donor information, employee information, and financial data

 

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