Administrative Assistant I

Job Summary

Towson University (TU) has earned distinction as both a top-100 public university and one of the nation's great colleges to work for. Located north of Baltimore, TU currently enrolls over 19,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University fosters a climate that is grounded in respect to cultivate the intellectual and personal growth of the entire university community.

The Office for Social Impact creates a thriving civic culture in which every member of the Towson University (TU) community has the disposition, skills, and knowledge to be an active co-creator of a shared future. The Office for Social Impact is seeking applications for Administrative Assistant 1 who will demonstrate strong administrative support. The core functions of this role entail administrative leadership, budgetary oversight, office management, marketing, and communications support. The Administrative Assistant I will serve as the first point of contact for all visitors.

Responsibilities and Duties

• Provides administrative support that includes direct support of professional staff, graduate assistants, and student staff; welcoming visitors to the office suite; reserving meeting and event spaces; providing logistical support for programs and initiatives; managing the shared calendar and email account; managing tabling requests; completing student record checks; organizing office celebrations; making travel arrangements
• Serves as the cost center manager for purchases, including purchase card reconciliation, preparing, and submitting invoices for payment, managing contracts, creating requisitions and purchase orders. Assists the Director in budget management.
• Coordinates office management activities and procedures, including building/maintenance repairs; work order requests; telephone, computer, and photocopier issues; key maintenance; SharePoint, Webex Teams, shared calendar, shared email, and sponsored group management. Serves as the departmental key coordinator and phone coordinator.
• Supports marketing and communication, including updating the Office for Social Impact website, posting content to various platforms, and creating event posts. Serves as website content contributor and TU Today contributor.
• Orders and maintains supplies and materials including keeping the storage closet organized.
• Assists with recruitment and hiring processes of new employees, including onboarding and separation procedures for staff, student employees, and graduate assistants.
• Performs other administrative and clerical duties as assigned.

This work schedule includes evenings and weekends on an occasional basis.

Qualifications and Skills

Required Qualifications:

• High School Diploma or GED
• Two years of experience providing administrative support.

General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effectively both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database and presentation programs, Internet, email and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

The successful candidate must have the ability to obtain university van driver clearance.

Preferred Qualifications:

• Experience working in a university or K-12 educational setting.

Salary and Benefits

$45,375 annually and full University benefits that include annual leave, up to 17 holidays, personal and sick days; excellent health, life, and retirement plans; and tuition remission. To learn more about our benefits, please click here . TU also offers a variety of great perks and discounts, which can be found here .

For consideration, please submit a resume and cover letter with your online application. This position will be open for a minimum of 14 days.