Office Administrator

Job Description

Job Description

Office Administrator $22 .00/ hr | Part -T ime Monday , Wednesday, Friday 9:00am – 4:00pm

What Matters Most:

• Part-Time Monday, Wednesday, Friday 9:00am – 4:00pm – could lead to FT
• Must be flexible to work later than 4pm occasionally
• Competitive pay $22 .00 an hour
• Temp-to-hire opportunity with potential for career growth and stability
• On-site position located in St. Petersburg, FL
• Temporary-to-hire opportunity with career growth and stability
• Weekly Pay with direct deposit or pay card
• When you work through The Reserves Network, you are eligible to enroll in dental, vision and medical insurance as well as 401K, direct deposit and our referral bonus program

Job Description:

A growing nonprofit foundation is seeking a highly organized and detail-oriented Office Administrator / Foundation Coordinator to support financial operations, administrative functions, and community-based projects. This part-time position offers a temp-to-hire opportunity with the potential to transition into a full-time role for the right candidate.

The Office Administrator will play a key role in supporting the Foundation's daily operations by managing accounting functions, assisting the Founder with administrative duties, coordinating foundation-sponsored projects, and maintaining relationships with local vendors and community partners. The ideal candidate will be proficient in QuickBooks, possess strong bookkeeping experience, and have the ability to manage multiple priorities in a fast-paced environment.

Responsibilities:

Accounting & Financial Administration

• Process Accounts Payable transactions, including invoice entry, coding, approval tracking, and vendor payments.
• Prepare and post General Ledger journal entries accurately and timely.
• Perform monthly bank and credit card reconciliations.
• Process auto-payments and credit card payments.
• Maintain accurate financial records and supporting documentation.
• Assist with financial reporting and provide accounting support as needed.
• Ensure compliance with internal controls and nonprofit accounting practices.

Administrative Support

• Provide direct administrative support to the Founder, including scheduling, correspondence, document preparation, and special projects.
• Manage office records, files, and organizational documentation.
• Handle data entry and maintain confidential information with discretion.
• Assist with day-to-day office operations and administrative functions.

Project Coordination & Community Relations

• Coordinate and track foundation-sponsored projects from planning through completion.
• Serve as a liaison between the Foundation, city representatives, community stakeholders, and local vendors.
• Monitor project timelines, budgets, and deliverables to ensure successful execution.
• Assist with vendor communications, project documentation, and reporting.

Vendor Management

• Create, maintain, and update a comprehensive database of local vendors and service providers.
• Research and identify potential vendors to support foundation initiatives.
• Maintain vendor records, contracts, and contact information.
• Coordinate vendor engagement and communication for ongoing projects and events.

Requirements & Qualifications:

• Proficiency in QuickBooks is required.
• Experience with Accounts Payable, General Ledger entries, and bank reconciliations required.
• Strong working knowledge of Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Previous bookkeeping or accounting experience required.
• Excellent organizational skills with strong attention to detail and accuracy.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong written and verbal communication skills.
• Self-motivated with the ability to work independently and take initiative.
• Experience working with municipalities, vendors, or community organizations is a plus.
• Previous experience working for a 501(c)(3) nonprofit organization is preferred.

Your New Organization:

This organization is a mission-driven nonprofit dedicated to improving lives through education, health initiatives, and community support programs. It focuses on expanding access to resources, promoting lifelong learning, and supporting innovative programs that strengthen individuals and create meaningful, lasting impact.

Your Career Partner: Your Career Partner:

The Reserves Network, a veteran-founded and family-owned company, specializes in connecting exceptional talent with rewarding opportunities. With extensive industry experience, we are dedicated to helping you achieve your professional goals and shine in your field. The Reserves Network values diversity and encourages applicants from all backgrounds to apply. As an equal-opportunity employer, we foster an environment of respect, integrity, and trust in every aspect of employment.

In the spirit of pay transparency, we want to share that the base salary range for this position is $22.00 per hour, not including benefits, potential bonuses, or additional compensation. If you are hired, your base salary will be determined based on factors such as individual skills, qualifications, experience, and geographic location. In addition, we also believe in the importance of pay equity and consider the internal equity of our current team members as a part of any final offer. Please keep in mind that the range mentioned above is the full base salary range for the role. Hiring at the maximum of the range would not be typical in order to allow for future & continued salary growth