Administrative Specialist

Language Requirement Fluent in Mandarin and English required to support English-to-Mandarin business document translation and cross-functional communications with Chinese-speaking business partners. Job Description We are seeking a highly organized, proactive, and detail-oriented Administrative Specialist to support daily office operations, administrative functions, and cross-functional business activities. This role will also provide bilingual documentation support, with a primary focus on translating and proofreading business and administrative materials from English to Mandarin Chinese. Responsibilities Support daily office operations and maintain an organized working environment. Manage office supplies, equipment, properties, procurement, and vendor relationships. Coordinate office maintenance, repairs, and IT support requests. Research, plan, and coordinate office events, business visits, and executive delegations. Support business travel arrangements and meeting coordination. Maintain organized electronic and physical filing systems. Assist with employee attendance tracking and leave administration. Review and organize invoices, receipts, expense reports, and payment documentation. Assist with expense reimbursements and vendor payment requests. Translate and proofread business, administrative, legal, and project-related documents between English and Mandarin Chinese. Prepare and format bilingual correspondence, reports, presentations, and business materials. Prepare meeting minutes, summaries, and follow-up action items. Maintain accurate and confidential records of meetings, projects, and business communications. Assist management with internal communications and announcements. Perform other administrative and operational duties as assigned. Requirements 2-5 years of experience in office administration, operations coordination, or a related field. Bachelor's degree preferred. Fluent in Mandarin and English, with strong written translation skills; English-to-Mandarin translation proficiency is required and may be assessed during the interview. Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Strong organizational, time management, multitasking, and problem-solving skills. Ability to handle confidential information with professionalism and discretion. Experience working with external vendors and service providers preferred. Strong attention to detail and ability to manage multiple priorities in a fast-paced environment. Nice to Have Experience supporting senior executives. Experience coordinating meetings, business travel, and corporate events. Experience using AI-powered productivity and business tools such as ChatGPT, Microsoft Copilot, Claude, DeepL, Phrase AI, Fireflies AI, or Adobe AI. About Us Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, Netherlands, and the EU. IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at Compensation The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility. #J-18808-Ljbffr