Executive Assistant IV

Job Title: Executive Assistant IV
Duration: 12 Months
Location: Atlanta, GA 30354
Schedule: 8:00 AM - 5:00 PM (1 hour of lunch time)


Qualifications:

Minimum Qualifications
* High school diploma or equivalent required.
* Prior experience operating in an Executive Assistant role, (5 years direct experience, 10+ years work experience in related roles)
* Demonstrated proficiency in typing and digital system management
* Advanced skills in Microsoft Office Suite, particularly Outlook, Teams and Word, with working knowledge of Excel and PowerPoint strongly preferred.
* Strong written and verbal communication skills, with the ability to effectively interact with employees at all levels, including senior leadership and external partners.
* Proven interpersonal skills with the ability to coordinate and influence activities across teams.
* High attention to detail, ensuring accuracy in documentation, communications, and deliverables within established timelines.
* Ability to manage and coordinate multiple priorities across projects involving diverse stakeholders, including internal teams and external vendors.
* Strong organizational and prioritization skills, with the ability to work independently, manage competing demands, and operate effectively with minimal supervision.
* Demonstrated ability to establish and improve administrative processes, workflows, and office procedures.
* Internal candidates must be in good standing and performing satisfactorily in their current role.
* Where permitted by applicable law, candidates must be fully vaccinated against COVID-19 by the date of hire (applies to U.S.-based roles for external applicants).



Responsibilities:

Job Description
The Administrative Assistant provides high-level support to three (3) Managing Directors within companies Integrated Marketing and Channels organization. This role requires strong organizational, communication, and problem-solving skills, along with the ability to manage confidential information and operate effectively in a fast-paced, dynamic environment.


This individual will collaborate closely with other administrative professionals within the Marketing and Product organization as well as across the broader company.
Key Responsibilities (not exhaustive):
* Executive Support & Calendar Management
o Manage complex calendars, including scheduling meetings, coordinating priorities, and arranging domestic and international travel.
o Anticipate scheduling conflicts and proactively adjust to optimize executive time.
* Communication & Stakeholder Management
o Serve as a primary point of contact for internal and external stakeholders; screen calls and visitors with professionalism and discretion.
o Handle and resolve routine and sensitive inquiries independently where appropriate.
* Meeting & Event Coordination
o Coordinate meeting logistics including conference room bookings, virtual setup, materials preparation, and catering.
o Capture and distribute meeting notes, action items, and follow-ups.
* Administrative & Operational Support
o Draft, edit, and format correspondence, presentations, and reports.
o Support internal processes and contribute to improving administrative systems and team workflows.
* Financial & Systems Administration
o Prepare and submit expense reports, vouchers, and invoice approvals in a timely and accurate manner.
o Manage IT requests and other internal system needs for executives.
* Team & Culture Support
o Assist in planning and executing team events, offsites, and engagement activities.
o Support visitor management (including VIP badges and tours), and contractor ID renewals.
* Compliance & Workplace Operations
o Ensure adherence to company policies, procedures, and safety practices in all administrative processes.


Job Qualifications - Preferred
* Knowledge of corporate business processes and procedures such as payroll, benefits, reimbursements and expense reporting, purchasing and departmental budget is preferred.
* Aptitude to learn new and emerging systems and tools to drive efficiency and collaboration for support.