Executive Assistant

Executive Assistant Department: Business Operations Employment Type: Full Time Location: SF / Boston / Remote (USA) Description We are seeking a proactive and highly organized Executive Assistant to support our executive leadership team. This role is crucial in ensuring smooth day-to-day operations, enabling leadership to focus on strategic initiatives. The ideal candidate thrives in a fast-paced environment, excels at problem-solving, and has a keen eye for detail. What You'll Be Doing Executive Support : Manage complex calendars, coordinate meetings, and prioritize executive schedules to maximize efficiency. Communication & Coordination : Act as a key liaison between executives and internal/external stakeholders, ensuring clear and timely communication. Meeting & Event Management : Plan and execute leadership meetings, prepare agendas, take minutes, and track action items to ensure follow-through. Travel & Expense Management : Arrange domestic and international travel, accommodations, and itineraries while managing expense reporting. Project & Office Management: Assist in special projects, including research, presentations, and operational initiatives to support business objectives. Confidentiality & Discretion : Handle sensitive company information with the highest level of professionalism and confidentiality. Management of Travel Logistics : management of executives travel arrangements, scheduling, and calendaring (both personal and professional) What We're Looking For 3+ years of experience as an Executive Assistant, ideally in a SaaS, tech, or startup environment. Exceptional organizational and time-management skills, with the ability to anticipate needs and proactively address challenges. Strong written and verbal communication skills; ability to craft professional correspondence and presentations. Tech-savvy, with proficiency in Google Workspace, Slack, Zoom, and project management tools (e.g., Linear). Ability to juggle multiple priorities and work under pressure while maintaining a high level of accuracy. Occasional availability on weekends may be necessary. A strong sense of discretion and professionalism when handling confidential matters. Experience managing travel logistics, expenses, and supporting C-level executives. Why Work at Recentive Impactful Work : Help shape the operational strategies of top-tier sports organizations, broadcasters, and live entertainment companies through applied analytics. Forward Thinking : Build analytical systems that blend creativity and rigor, combining algorithms, optimization, and real-world data to solve high-stakes problems. Collaborative Culture : Join a close-knit, interdisciplinary team that values learning, experimentation, and cross-functional collaboration. Growth & Ownership : Play a key role in shaping our data science practice while building next-generation tools from the ground up. Recentive Analytics Inc