Administrative Assistant

Job Description

Job Description

Location: Riviera Beach, FL
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Pay Rate: $18.00–$20.00 per hour

Position Summary

We are seeking a professional, organized, and dependable Administrative Assistant / Service Coordinator to support daily office and service operations. The ideal candidate will have strong administrative and customer service skills, be comfortable managing multiple priorities, and be proficient with Microsoft Outlook and general office software.

Key Responsibilities

• Provide administrative and service coordination support to the team
• Manage and maintain calendars using Microsoft Outlook
• Schedule meetings, appointments, and service-related activities
• Attend daily meetings and assist with documenting important updates and action items
• Coordinate and order lunches for meetings, staff, and special events as needed
• Assist with scheduling and communicating with customers, vendors, and internal departments
• Answer phones, respond to emails, and provide professional customer service
• Maintain organized records, documents, and correspondence
• Follow up on scheduled services and assist with keeping projects and appointments on track
• Perform data entry and general office duties
• Assist management and other departments with administrative projects as needed

Qualifications

• Previous administrative assistant, office coordinator, or service coordinator experience preferred
• Proficiency with Microsoft Outlook, including calendar and meeting management
• Comfortable using Microsoft Office and general computer systems
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Professional and customer-service oriented
• Ability to multitask and prioritize in a fast-paced environment
• Strong attention to detail and follow-through
• Dependable and able to work effectively both independently and as part of a team

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