Workplace Facilities Assistant

Overview Colliers Engineering & Design is seeking a Workplace Facilities Assistant to support our growing team in Holmdel, NJ. The Workplace Facilities Assistant will support the Workplace Services team with office relocations, renovations, space setups, and day to day operational needs. This role is hands on and requires someone who is reliable, organized, safety conscious, and comfortable working both independently and as part of a team. The ideal candidate enjoys problem solving, physical work, basic technical tasks, and contributing to a smooth, efficient, and safe workplace for employees. Responsibilities Office Relocations & Expansions: Assist in planning, preparing, and executing office moves, workstation reconfigurations, and space renovations. Disassemble, relocate, and reassemble office furniture, equipment, and fixtures. Move boxes, supplies, and office materials safely between locations. Support walkthroughs of new and renovated spaces to ensure readiness. Maintain clear communication with Workplace Services regarding timelines, progress, and issues during moves. Workspace Setup and Maintenance: Set up workstations, conference rooms, shared spaces, and equipment as needed. Perform light repairs, adjustments, and general troubleshooting using basic tools. Monitor cleanliness, organization, and safety standards within offices. Support vendor access and escort contractors when required. Operational Support and Administration: Maintain inventory of tools, supplies, and asset lists related to workspace setups. Assist with data entry for relocation logs, project trackers, and equipment lists. Review contracts, quotes, and vendor estimates for accuracy; support cost comparison exercises. Use email, calendars, and collaboration tools to communicate with internal teams and vendors. Document completed work, issues, and project progress. Qualifications 0-2+ years of experience in workplace services, interior design, facilities coordination, or a related field. Experience in facilities, workplace services, moving/installation, or building operations. Basic knowledge of office layouts, space planning, or ergonomics. Familiarity with safety practices related to lifting, tools, and office moves. Demonstrate general computer skills, knowledge, and acumen (i.e., Microsoft Office Suite) including email communication, calendar scheduling, data entry, and reviewing quotes or contracts. Strong attention to detail. Strong organizational skills with the ability to prioritize and multi-task. Excellent verbal and written communication skills. Ability to work independently and follow instructions with minimal supervision as needed. Ability to lift up to 50 pounds safely. Ability to be on feet for extended periods and perform physical tasks. Ability to use hand tools and basic equipment (screwdrivers, drills, wrenches, etc.). Experience with furniture assembly and light repairs. Onsite role with moderate physical activity. Travel required, instate and out of state. Occasional early mornings, evenings, or weekend hours during major relocations. Collaborative team environment with regular interaction with employees, vendors, and leadership. Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions. Compensation: $20.14 to $26.44 per hour (depending on qualifications) What We Offer At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities. That dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week. We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities. #J-18808-Ljbffr HILGARTWILSON, LLC