Operations & Maintenance Group Maintenance Planner/Scheduler (Coordinator III)

Maintenance Planner/Coordinator III

The Bureau of Environmental Services (BES) is recruiting for professionals who are interested in a rewarding career as a Maintenance Planner/Coordinator III. The City of Portland values diversity, excellence, and serving our community. This position works in the Bureau's Operations & Maintenance Group (O&MG), Maintenance Reliability and Asset Management and supports and manages a group of Coordinators II that focus on supporting field technicians through asset management practices including asset creation, maintenance management strategy creation and optimization as well as Capital Improvement Projects (CIP). The Coordinator III is responsible for supervision and effective management of 6 Coordinators IIs while also performing critical support for the ongoing capital project, maintenance management system changeout project as well as mapping and maintaining existing workflow processes. This position is responsible for oversight and management of asset data as well as development of workflow procedures and supporting tools. BES encourages applications from candidates with knowledge, ability and experience working with a broad range of individuals and communities with diverse racial, ethnic and socio-economic backgrounds.

What you'll get to do:

• Provide leadership, supervision & employee development through effective work planning management and clear performance direction. Establish workgroup performance expectations and regularly monitor team progress to create a high performing, equitable, service-oriented work environment.
• Manage Maintenance Planning and Computerized Maintenance Management System (CMMS) Work (Synergen & Infor) to provide expertise and hands on work order support to team members and other stakeholders. Lead work in creating/retiring assets, preparing maintenance procedures, planning, and scheduling the activities and work orders, creating specifications and bill of materials, and ensuring that the maintenance management system is an accurate repository of facilities characteristics.
• Lead implementation of transition of CMMS from Synergen to Infor.
• Establish and refine existing programmatic goals through development and maintenance of workflow processes, SharePoint site, policies, procedures, and supporting documentation for effective program implementation including QA/QC of critical data.
• Lead Capital Improvement Project coordination through collaboration with Engineering team for effective transition of assets from project construction/startup to operation and maintenance.
• Develop processes that enable integration of asset management data into GIS.
• Lead refinement of the documentation procedure within the City's Record Management system (HP Content Manager) and procedures for utilizing this in conjunction with the CMMS.
• Attend weekly safety committee meetings and ensure the City's safety program continues to grow and safe working environments and proper documentation are created and attached in the Synergen.
• Callout Coordinator duties. This is a weeklong assignment to field after hours mechanical, instrumentation, and electrical calls from operations, make critical decisions with high consequence of failure, and dispatch the appropriate technicians to resolve issue at the treatment plants and pump stations. Work during typical office hours includes facilitating the daily 8 am O&M Group meeting, reviewing callouts with other work groups, tracking issues, and attending monthly call-out coordinator meetings to discuss and resolve issues.

An ideal candidate will demonstrate through direct or transferrable experience:

• Experience leading and managing high performing teams
• Experience in asset management, maintenance reliability and condition assessment
• Experience using a computerized maintenance management system
• Effective planning, organization and work prioritization
• Ability to work independently and with a team

About the Bureau of Environmental Services This is an exciting time to join the Bureau of Environmental Services (BES). We are Portland's wastewater and storm water utility, working to protect public health and the environment by managing a large portfolio of infrastructure assets and programs. Together

• We are re-imagining the work we do to ensure it aligns with our values.
• We implement equity in our workplace, business practices, and service delivery.
• We value our customers and partners.
• We carefully manage our watersheds, wastewater and stormwater infrastructure, and financial resources.
• We encourage leadership among our employees in our City and community.
• We support a diverse, collaborative, healthy, and engaged workforce.
• We urge respectful communication and transparency.
• We advance innovative, sustainable, and resilient solutions.

BES is seeking talented individuals from diverse racial, ethnic, and socio-economic backgrounds with knowledge, ability, and experience working with a broad range of individuals and communities; and that desire to work collaboratively and creatively to broaden the variety of innovative ways to partner with and serve all Portland communities. To learn more about the work we do at BES, visit