Executive Administrative Assistant

What you will do The Executive Administrative Assistant provides administrative and clerical support to Executives, including management of calendars, appointments, travel arrangements, itineraries, executive correspondence, expense reporting, and coordination of critical and confidential matters. This role supports internal and external meetings, division/departmental-level events, Employee Engagement programs, VIP visitor logistics, catering, presentation materials, and general office functions to ensure effective executive and departmental operations. How you will make an impact Executive Calendar, Travel & Logistics: Manage executive calendars, schedule appointments, coordinate travel arrangements, maintain itineraries, and respond to schedule changes to support effective executive operations. Meetings, Events & Catering Coordination: Coordinate internal and external meetings, division and department events, town halls, employee engagement activities, catering, materials, and logistics. Office Administration & Document Support: Perform general office functions including copying, mailing, filing, data entry, proofreading, correspondence preparation, presentation materials, and other administrative support activities. Executive Communications & Confidential Information: Compose, review, and transmit executive correspondence; screen incoming information; and handle sensitive or confidential matters with appropriate judgment and discretion. Expense Reporting, Visitor Support & Special Projects: Prepare and file expense reports; support VIP visitor agendas and itineraries; coordinate restaurant reservations, travel, meeting arrangements, and special administrative projects as needed. What you will bring to the role Minimum 2-4 years related experience in executive support/administrative support in a corporate environment or equivalent related experience. High School Diploma. Bachelor’s degree is preferred or a combination of education and experience. Proficiency in Windows, including Outlook, Word and Excel. Strong knowledge of PowerPoint is a plus. Exercises sound judgment, discretion, and confidentiality when supporting senior executives and handling sensitive information. Strong verbal and written communication skills, with the ability to interact professionally with executives, employees, vendors, and external stakeholders. Strong organizational skills with the ability to prioritize competing deadlines, manage multiple assignments, and follow through independently. Demonstrates problem-solving skills and resourcefulness in resolving routine administrative issues and coordinating executive support needs. Proficient in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, with the ability to prepare correspondence, reports, and presentation materials. Collaborates effectively in a team environment and builds positive working relationships across departments. Shares knowledge and supports onboarding or development of new team members, as needed. We take care of our people At HCA, our people drive our success. That’s why we offer a competitive rewards package that supports your health, financial future, and overall wellbeing—at work and beyond. Benefits Highlights Hybrid flexibility – 4 days in office, 1 day remote Vehicle perks – monthly vehicle allowance plus purchase and lease discounts Comprehensive health coverage – medical, dental, and vision plans Employer-funded HSA contributions to help reduce healthcare costs 401(k) with company match and immediate vesting from day one 100% company-paid life and disability insurance Wellbeing benefits including fitness and health resources Leadership programs and career development that support continuous learning Paid Volunteer Time Off and a company charitable donation in your honor Because great benefits help you thrive—personally and professionally. Other details Our Company is an equal opportunity employer committed to fostering a diverse, inclusive, and respectful workplace—because we believe diversity builds stronger teams. We comply with all applicable federal, state, and local equal employment opportunity laws and do not discriminate on the basis of race, religion or creed, color, national origin, ancestry, caste, citizenship, sex or gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, medical condition, genetic information, marital status, family care or medical leave status, military or veteran status, political affiliation, or any other characteristic protected by law. Information provided during the application process is requested in good faith and will be used solely in accordance with applicable employment laws. This notice only applies to our applicants who reside in the State of California. The latest version of our Privacy Policy can be found . This Privacy Policy provides you with notice, at or before the point of collection, about the categories of personal information to be collected from you, the purposes for which your personal information is collected or used, and whether that information is sold or shared, so that you can exercise meaningful control over our use of your personal information. We are providing this notice to comply with the California Consumer Privacy Act of 2018, as amended as amended by the California Privacy Rights Act of 2020 (“CCPA”). If you have any questions about CCPA regarding California residents or HCA team members, please contact the Privacy Team at View email address on click.appcast.io . #J-18808-Ljbffr