Administrative Assistant

Job Description

Job Description

We are seeking a dependable, organized, and detail-oriented Administrative Assistant to support daily operations at our fast-paced advertising agency. The ideal candidate is proactive, professional, and able to manage multiple tasks while keeping everything running smoothly.

Responsibilities:

• Answer and direct phone calls and emails professionally

• Provide administrative support to account managers and leadership

• Manage calendars, schedule meetings, and coordinate appointments

• Order office supplies and maintain inventory

• Assist with general office organization and daily operations

• Communicate with vendors to obtain invoices and documentation

• Submit claims with vendor invoices and ensure approvals are completed

• Track claim status and follow up as needed

• Perform data entry, filing, and document management

• Assist with special projects as assigned

Qualifications:

• Previous administrative or office experience preferred

• Strong organizational and time-management skills

• Excellent written and verbal communication

• Proficient in google workspace

• High attention to detail and ability to meet deadlines

• Ability to multitask in a fast-paced environment

• Experience in an advertising, marketing, or creative environment is a plus

Why Join Us:

• Friendly and supportive team environment

• Opportunity to grow within the company

• Creative and dynamic workplace

Iman Agency is a boutique automotive marketing agency with a deep-rooted passion for helping car dealerships grow through strategic, creative, and high-impact advertising. For over a decade, we’ve been delivering measurable results to dealerships across all major advertising channels. We’re a close-knit, fast-moving team that values creativity, strategic thinking, and executional excellence.

Company Description

Iman Agency is a boutique automotive marketing agency with a deep-rooted passion for helping car dealerships grow through strategic, creative, and high-impact advertising. For over a decade, we’ve been delivering measurable results to dealerships across all major advertising channels. We’re a close-knit, fast-moving team that values creativity, strategic thinking, and executional excellence.