Executive Assistant (Floater)
Axelon
Summary:
- Location: Menlo Park office
- 3pm - 5pm worker will be sitting at main reception desk.
- Provide back-up support to various teams, familiarizing with each Assistant's workload to provide appropriate coverage.
- Assist executives with a wide range of administrative and executive support-related tasks in a timely manner with high performance and accuracy.
- Translate requests and requirements into achievable goals and manage the process through which these objectives are met.
- Review incoming mail and/or email, prioritize and summarize content, and process replies on own initiative or from Executives' notes and directives.
- Compose, draft, proof, edit, and finalize correspondence including e-mail and other documents.
- Handle planning logistics for domestic and international travel; provide detailed itineraries, agendas, directions, and backup materials; prepare expense reports in a timely manner ensuring accuracy and submit in accordance with company policy.
- Manage and monitor Executives' calendars and anticipate potential issues regarding calendar, meeting preparation, needs of executives involved, requests for meetings and telephone calls; communicate potential and/or confirmed changes to involved parties immediately.
- Schedule and coordinate meetings and Executive events, inform attendees of dates and time, reserve meeting space, ensure the appropriate equipment/materials are available, coordinate hospitality services as needed.
- Liaise with portfolio organizations, investors, guests, and all company personnel in a professional and courteous manner adhering to company's culture and values statements.
- Act as a team player, including taking on additional tasks to support colleagues and the company and offering to help before being asked.
- Ability to manage highly sensitive, confidential information with complete discretion.
- Ability to manage a high volume of work, multi-tasking and prioritizing tasks and projects according to what is most time-sensitive.
- Excellent written communication and research skills.
- Extensive experience managing complex and fluid calendars.
- Excellent organizational skills to support the productivity of the whole team (i.e., filing systems, trackers, contacts).
- Critical thinker; excellent judgment; proactive and able to anticipate Executive's needs.
- Team player capable of working with internal and external stakeholders in a way that reflects the company's core values and principles (high integrity, apolitical, non-arrogant, commitment to excellence, treating others with respect).
Vacancy posted 2 days ago
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