Accounting Project Administrator

Accounting Project Administrator

Software Guidance & Assistance, Inc., (SGA), is searching for an Accounting Project Administrator for a contract assignment with one of our premier utility clients in San Jose, CA. Responsibilities include:

• Collect, organize, and maintain financial and project-related records that support regulatory and business reporting requirements.
• Research and compile documentation related to capital projects, asset investments, and infrastructure additions.
• Partner with teams across Finance, Operations, Engineering, and other business functions to locate historical records and supporting materials.
• Develop and maintain a centralized electronic document repository to ensure efficient access and retention of project documentation.
• Validate supporting records against general ledger data, fixed asset information, and reporting schedules.
• Review documentation for completeness, accuracy, and consistency with reporting requirements.
• Identify documentation gaps and assist with follow-up efforts to obtain missing records and resolve discrepancies.

Required skills include:

• Experience gathering, organizing, and managing large volumes of financial, accounting, or project documentation.
• Ability to reconcile supporting documentation to accounting records, asset records, and reporting schedules.
• Strong attention to detail with the ability to identify discrepancies, omissions, and documentation gaps.
• Experience working cross-functionally with multiple business units to obtain information and resolve issues.
• Proficiency with electronic document management and Microsoft Office applications.
• Excellent organizational, analytical, and communication skills.

Preferred skills include:

• Experience supporting regulatory, compliance, audit, or financial reporting initiatives.
• Knowledge of fixed assets, capital projects, or utility industry documentation practices.
• Familiarity with enterprise accounting or document management systems.

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