Corporate Legal Assistant

Job Description

Job Description

Corporate Legal Assistant

Essential Duties:

• Provides skilled, proactive administrative support to assigned attorneys and other team members in the Business Practice Group in our Minneapolis office.
• Edits and proofreads complex documents, including proactive review for, and ability to relay, relevant discrepancies/inconsistencies.
• Clearly and professionally communicates with attorneys and other members of the legal team on projects, needs, transaction status, etc.
• Works with members of the legal team and accounting to gather costs and time in preparation for closing.
• Actively supports the billing process, including initial review and comment on BIMs, editing BIMs, obtaining, preparing and/or updating reports, preparing cover letters and/or emails, and following-up on client and attorney inquiries.
• Independently performs administrative duties such as proof reading, editing and releasing attorney time entries; registering, calendaring and reporting Continuing Legal Education credits; requesting and following up on reimbursements and other related tasks.
• Prepares and reviews letters and memoranda according to Firm standards.
• Exhibits outstanding client service orientation in all verbal and written communication.
• Displays strong attention to detail and numeric aptitude.
• Anticipates necessary tasks/projects and proactively performs them.
• Responds to requests with a sense of urgency and effectively prioritizes work.
• Demonstrates flexibility and ability to manage multiple priorities.
• Proactively monitors and communicates deadlines to the legal team as appropriate.
• Creates, maintains, and retires files in accordance with Tafts Information Governance Policy.
• Assists in managing client contacts, emails, print documents and incoming and outgoing mail.
• May enter time into billing management software.

Requirements:

• 2+ years Legal Assistant experience strongly preferred.
• Must demonstrate proficient command of the English language and standard grammar rules.
• Demonstrates strong working knowledge of, and experience in, using Microsoft Office programs; must have a desire to maintain excellent technical skills and to learn new software by taking advantage of internal training programs.