Accounts Payable Specialist

Job Description

Job Description

• Job Title:  Accounts Payable Specialist 
• Location:  Fort Lauderdale
• Pay rate: $20.00 to $23.00 hourly depending on Experience
• Working shift:  M-F 8:00am until 5:00pm 

Position Value Proposition
We are seeking a highly skilled and detail-oriented Accounts Payable Specialist to join our dynamic team. This role is essential to ensuring smooth financial operations and maintaining strong vendor relationships. As an AP Specialist, you will be responsible for coding and entering vouchers for payments with high accuracy, processing weekly check runs, and ensuring timely and error-free payments to vendors. Your expertise in identifying available discounts, monitoring AP aging reports, and maintaining accurate vendor accounts will contribute to the company & overall efficiency.

Position Summary
The AP Specialist will be responsible for matching purchase orders with packing slips and invoices, entering simple journal entries, and assisting with month-end closing activities. The role requires collaboration with various internal teams, including accounting, operations, and field employees, as well as close communication with vendors to resolve discrepancies. They will ensure compliance with company policies and procedures while contributing to the overall financial health of the company.

Experience
3-5 years of AP experience Required
Construction Industry experience a plus

Knowledge, Skills, & Abilities
Microsoft Dynamics Solomon experience is a plus, not required.
Strong organizational and follow up skills required
Effective communication and interpersonal skills
Very detail oriented with the ability to multi-task
Proven ability to work in a fast-paced and high-volume environment
Ability to work independently while contributing to a team environment
A strong work ethic and a high level of self-motivation.
Full-time schedule typically consisting of a 40-hour work week at a minimum of 5 days between 8am – 5pm.
Minimum 18 years of age

Job Responsibilities
Code and enter vouchers for payment with high accuracy
Help with generating check runs every week.
Ensure timely payments to vendors with no errors
Obtain all available discounts on invoices
Monitor A/P Aging reports weekly
Ensure all credit memos are entered in system and vendor accounts are up to date
Match and organize purchase orders with packing slips and invoices (three-way match)
Maintain files and documentation thoroughly and accurately
Enter simple journal entries into software (i.e., cash transfer entries, permit checks)
Help with research on vendor statements. Correct any discrepancies.
Assist in month end close
Work hand in hand with vendors, accounting, company operations, and employees in the field.
Adhere to the policies and procedures of the company
Proficient knowledge in computer skills: MS Office - Word, Excel, Outlook

Working Conditions | Environment | Special Requirements
Ability to work safely, professionally, including OSHA, State and Federal regulations.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions of the position.
Employees will be subject to random drug and alcohol testing upon reasonable suspicion or any other regulatory
requirement.
Must be able to work in a dog friendly environment

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