Executive Assistant (Contract)

Executive Assistant

Job Type: Contract

Duration: Through Mid-November

Location: Austin, TX Hybrid (3 days in office / 2 days remote)

Start Date: ASAP

Pay Rate: $35-45/hr

Benefits: This position is eligible for Medical, Dental, Vision Insurance.

About the Role

Our client is seeking an experienced Executive Assistant to provide dedicated support to a high-level executive. This is an excellent opportunity for a polished, highly articulate EA who is comfortable operating in a fast-paced corporate environment and supporting a senior executive with a demanding schedule.

The ideal candidate will bring 5+ years of executive-level administrative experience, exceptional written and verbal communication skills, and the ability to anticipate needs, manage competing priorities, and maintain a high level of professionalism. Experience supporting executives in corporate communications, government affairs, public relations, energy, or a similarly high-visibility environment is a plus.

This position will provide temporary coverage while the current EA is out and will ideally begin prior to the leave to allow for a smooth transition and training period.

Key Responsibilities

• Provide high-level administrative and executive support to the SVP.
• Manage a complex and frequently changing calendar, including scheduling internal and external meetings, prioritizing conflicts, and coordinating across multiple time zones.
• Coordinate meetings, conference rooms, agendas, and other logistics for internal and external engagements.
• Assist with planning and coordinating corporate events, meetings, and executive engagements.
• Prepare, organize, and proofread correspondence, presentations, meeting materials, and other documents.
• Serve as a professional point of contact for internal and external stakeholders, including senior leaders and government or corporate partners.
• Handle sensitive and confidential information with a high degree of discretion and professionalism.
• Anticipate the executive's needs and proactively manage administrative details to keep priorities moving forward.
• Coordinate travel and other logistics as needed.
• Work closely with the broader team and other administrative partners to ensure seamless communication and execution.
• Provide additional administrative support and special-project assistance as needed.

Qualifications

• 5+ years of experience supporting senior-level or C-suite executives.
• Exceptional written and verbal communication skills; must be highly articulate and polished.
• Strong calendar management and scheduling experience.
• Experience coordinating meetings, conference rooms, events, and executive engagements.
• Strong proficiency with Microsoft Office and standard business technology.
• Demonstrated ability to manage competing priorities in a fast-paced environment.
• Strong attention to detail and organizational skills.
• Ability to handle confidential and sensitive information with discretion.
• Professional, polished presence with the ability to communicate effectively with individuals at all levels of an organization.