Administrative Assistant II

Job Description

Job Description

Administrative Assistant II
Location: 5016 / 4940 Carlsbad Blvd, Carlsbad, CA 92008
Schedule: Full-Time, Onsite (Monday–Friday; flexible hours)
Duration: Contract with strong potential for FTE conversion based on performance
Pay Rate: 20-22/hr

Position Overview

SDG&E is seeking an experienced Administrative Assistant II to support the North Coast Electric District in Carlsbad, CA. The primary responsibility of this role is timekeeping administration , ensuring accurate and timely payroll submissions and pay period closings. The successful candidate will also provide general administrative support, maintain operational records, coordinate schedules, and assist with a variety of departmental activities.

This position requires a highly organized professional who can work in a fast-paced environment, meet critical deadlines with minimal errors, and adapt to evolving business processes and operational needs.

Key Responsibilities

• Manage and process employee timekeeping records for the North Coast Electric District.
• Ensure payroll deadlines and pay period close activities are completed accurately and on time.
• Maintain schedules, logs, reports, and other administrative records.
• Coordinate meetings, calendars, and departmental communications.
• Answer phones, receive visitors, and direct inquiries appropriately.
• Perform filing, document management, and data entry activities.
• Assist with ordering and maintaining office supplies.
• Support special projects and other administrative functions as assigned.
• Maintain confidentiality and accuracy when handling employee and operational data.

Required Qualifications

• High School Diploma or equivalent required.
• 2–5 years of administrative support experience.
• Proven ability to meet deadlines and manage multiple priorities with a high level of accuracy.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to work effectively in a fast-paced environment.
• Demonstrated adaptability and willingness to embrace process and organizational changes.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Preferred Qualifications

• Experience supporting operations, utilities, construction, field services, or similar environments.
• Previous timekeeping, payroll support, or workforce scheduling experience.
• Experience maintaining departmental records, logs, and reporting.

Interview Process

• One round of interviews.
• Panel interview with the hiring manager and two supervisors.

Additional Information

• Full-time onsite role; remote work is not available.
• Supplier must provide the worker's laptop.
• Strong possibility of permanent conversion based on business needs and employee performance.