Administrative Assistant, Enterprise and Strategy Office

Administrative Assistant

Viasat is a global communications company that believes everyone and everything in the world can be connected. For more than 30 years, Viasat has helped shape how consumers, businesses, governments, and militaries around the world communicate. We're a team of fearless innovators, builders, and solvers, and we're looking for an Administrative Assistant to join our team at our Global Headquarters in Carlsbad, CA. This role reports to the Executive Assistant to the Chief Enterprise & Strategy Officer.

This is a critical role designed for a proactive professional with 13 years of experience who is ready to provide a variety of support services to an onsite and remote team. You will serve as a key resource for the department, ensuring our daily operations run smoothly while acting as a reliable "force multiplier". This position is ideal for someone who takes pride in the details, revels in the crucial role of supporting leaders and teams, and is looking to grow their career within a dynamic, global organization.

The Day-to-Day

• Provide core administrative assistance to Vice Presidents and other team members as needed, including scheduling meetings, managing travel arrangements, processing expense reports, and coordinating internal team logistics.
• Schedule meetings and conference calls with internal and external attendees. Coordinate all details, including conference room reservations, catering, and registering guests with security.
• Make travel arrangements for VPs and other team members as needed.
• Process expense reports for VPs, Chief Officer, and other team members as needed.
• Assist with department events and workshops, from conference room reservations through the onsite experience.
• Greet and escort investors, vendors, and visitors on campus. Act as the onsite point of contact for visiting team members and Chief Officer.
• Proactively order supplies, create purchase orders, and manage subscriptions, ensuring the team has the resources necessary to remain productive.
• Handle incoming and outgoing mail and packages for the department.
• Work closely within our EA/Admin community to share resources and provide coverage. Work seamlessly with internal departments such as IT, Security, Catering, and Shipping.
• Ad hoc projects in coordination with Executive Assistant to Chief Officer.

What You'll Need

• Experience: 13 years of administrative experience in a professional office environment.
• Education : Associate's degree or equivalent combination of education and experience.
• Technical Skills: Proficiency in Microsoft Office, with a strong emphasis on Outlook for calendar management. Experience with Zoom, Slack, and Concur a plus. General technical comfort to learn internal systems.
• A proven ability to work well with others and thrive in a collaborative, team-oriented administrative environment.
• A flexible and adaptable demeanor, with the ability to react quickly while maintaining motivation, composure and professionalism.
• Ability to successfully manage workload, meet deadlines, concurrently manage various tasks from multiple sources, while addressing numerous interruptions and unforeseen events.
• Outstanding interpersonal/customer-focused skills with the talent to communicate effectively and courteously with staff and external contacts at all levels.
• Ability to handle sensitive and confidential information with strict discretion.

What Will Help You On The Job

• Personality Profile: We're seeking a high-capacity operatorsomeone who remains calm under pressure, is exceptionally organized, and brings a positive, mission-first mindset with a strong customer service orientation.
• Hospitality Mindset: A background in hospitality or event planning is a major plus; you understand that the "small details" are what make a big impact and you enjoy making things easier for others.
• Adaptability: A "get it done" attitude with the flexibility to thrive in a fast-paced, evolving global organization where no two days are the same.
• Problem-Solving DNA: A proactive approach to challengesif a system isn't working, you don't just report it; you propose the fix.

Salary Range

$24.52 - $38.7 / hourly. For specific work locations within San Jose, the San Francisco Bay area and New York City metropolitan area, the base pay range for this role is $30.29 - $45.67/ hourly At Viasat, we consider many factors when it comes to compensation, including the scope of the position as well as your background and experience. Base pay may vary depending on job-related knowledge, skills, and experience. Additional cash or stock incentives may be provided as part of the compensation package, in addition to a range of medical, financial, and/or other benefits, dependent on the position offered. Learn more about Viasat's comprehensive benefit offerings that are focused on your holistic health and wellness.

EEO Statement

Viasat is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic. If you would like to request an accommodation on the basis of disability for completing this on-line application, please click here.