Front Office Coordinator

Front Office/Information Coordinator

Looking for someone who thrives in a fast-paced office environment and can keep things running smoothly from the front desk to behind the scenes. If you're organized, proactive, and love being the go-to person, this is your role.

What You'll Own

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  Be the first impression-answer calls, greet visitors, manage the front office, and maintain a polished, welcoming space
  
  



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  Handle incoming/outgoing mail, deliveries, and visitor tracking
  
  



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  Support internal teams with scheduling, document prep, and general admin tasks
  
  



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  Assist with proposals, reports, correspondence, and client-facing materials
  
  



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  Keep things organized-filing, scanning, data entry, and tracking projects
  
  



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  Help coordinate office operations like supplies, conference rooms, and facilities requests
  
  



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  Provide administrative support to accounting and project teams as needed
  
  

What You Bring

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  2+ years of administrative or front office experience
  
  



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  Strong communication skills (you're polished, professional, and personable)
  
  



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  Ability to multitask and stay detail-oriented without missing a beat
  
  



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  Confidence working independently and taking initiative
  
  



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  Solid Microsoft Office skills (Outlook, Word, Excel, Teams)
  
  



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  CRM experience (Deltek or similar) is a plus, not required
  
  

Why You'll Love It

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  Variety in your day-no two days look exactly the same
  
  



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  A role where you truly keep the office running
  
  



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  Opportunity to work cross-functionally and grow your skill set
  
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Ultimate Staffing