Production Coordinator

Our vision is to establish HUGO BOSS as the leading premium tech-driven fashion platform worldwide and to be one of the top 100 global brands. At HUGO BOSS, we work as a team to apply our knowledge, skills and experience together and create a diversity of ideas and solutions. What unites us? We love fashion, we change fashion!


At HUGO BOSS, you have the opportunity to contribute your personality, ideas and creativity - because only when we break new ground together can we create something unique. Become part of our team of more than 19.000 employees worldwide and shape your future at HUGO BOSS!

Production Coordinator
HUGO BOSS Fashions, Inc. | New York City | United States | Full-time | P4


As a member of the HUGO BOSS Productionteam, the Production Coordinator partners with NY Sales, Merchandising, International Sales, Global Replenishment & Warehousing to provide sales support & monitor all orders to ensure timely deliveries.

What you can expect:

Sample Management

Collection Shipments

• Communicate with International Sales and US traffic department to ensure the clearance of all sample shipments via forwarding agents as well as different courier services.
• Organize samples, swatch cards & other sales tools in the showroom prior to 4 different selling seasons

Photo Samples

• Receive all advertising sample requests from sales & communicate all needs to Germany
• Maintain samples charts to ensure timely delivery. Track and deliver samples to sales

Help Coordinate Sample Sale 2x / year

Purchasing

• Work with sales to place risk buys, zrdc orders to reach minimums
• Daily maintenance on all purchase orders: adjusting delivery dates based on ex-fty dates, updating faulty units, indicating mode of transport when necessary.
• Evaluating rejection reports from Germany & updating sales where needed
• Creating reports as needed during market season (Using BIS & SAP)
• Monitor and clean out orders throughout each season

Deliveries - Mode of Transport

• Organize and monitor AIR list
• Determining mode of transportation through RODEO system in SAP per each supplier

Tracking Production Orders

• Liaison between Merchandising, Sales and International Sales - Daily communication with International Sales to get tracking details on all shipments to ensure timely deliveries
• Create delivery status reports to track shipments from supplier, through customs & to our warehouse to ensure timely deliveries to final customers
• Maintain delivery delays from Germany & communicate to the appropriate sales team
• Updating delivery status when we receive confirmations from Germany, HBI & suppliers
• Support all divisions (DOS, Concession & Wholesale) with delivery requests as needed
• Act as a liaison between sales, merchandising and global operations in order to proactively identify delivery timing needs and ensure global operations is meeting those required ex-factory dates
• Utilize system reports to provide feedback to upper management on future season deliveries including any known hurdles that need to be addressed based on feedback from the Operations team in Germany
• Assist in logging & managing key programs / time sensitive items from sales to secure needed transport mode + inbound processing to allow for on-time delivery to relevant wholesale partners
• Assisting Management with solutions, sourcing strategy, etc. in a proactive manner

Special Projects:

• In House sample sales

Work with jobber to sell leftover merchandise

Your profile:

• Bachelor's degree
• At least 1 year of experience in Fashion required
• Independent, self-motivated & detail oriented
• Excellent written & verbal communication skills
• Must be highly organized
• Ability to prioritize & multi-task in a busy office environment
• Must work well in a team
• Strong Work Ethic
• Analytical skills a plus
• Proficient in all Microsoft office programs (Excel is a must)
• SAP & BIS experience a plus

Your benefits:

• We value your work: Receive an attractive salary and a mobility allowance / Deutschlandticket.
• Made for Me: Enjoy the freedom of our flexible working model. With 'Threedom of Work', spend 3 days in Metzingen and 2 days working remotely.
• High-performing people need a healthy balance. Take advantage of the employee gym, a variety of sports activities, a 37-hour workweek, and enjoy two vacation days per month.
• Your personal development is important to us. We offer a wide range of training opportunities at our HUGO BOSS University.
• Exclusive discounts for shopping and arts: benefit from discounts for family and friends along with free entrance to more than 15 international art museums.
• Does innovation drive you? Same for us! This passion is reflected in our modern workplaces and innovative tools.
• Sustainability is one of our key values, and more than just a trend. We are committed to environmental, animal and climate protection, and human rights. As part of our commitment, we offer an environmentally friendly bus shuttle.
• We also place great importance to good taste when it comes to food. Welcome to our award-winning restaurant & café Times.

We are a global company with our employees representative of the world at large. Our inclusive culture embraces each person's authenticity and individuality. We are committed to equal employment opportunity. And we believe our equitable work environment helps unleash your full potential and inspires you to thrive.

Do you feel it's time for a new challenge at HUGO BOSS? If so, we look forward telling you all about this job opportunity in a personal conversation.