Office Assistant (Typing)

Job Description and Duties

Under close supervision of the Records and Content Management, Supervisor I, Retention and Retrieval (R&R) unit, incumbent will perform paper filing of confidential records in the Division of Human Resources (DHR) file station. Incumbent will also back-up DHR front office staff with scanning mail, as needed, perform indexing and quality control of the Department’s electronic records into the SharePoint Enterprise Records Management System (ERMS), and may be involved in rotation within the R&R unit to provide overall coverage in all areas/locations supported by the unit.

You will find additional information about the job in the .

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

We are seeking a self-motivated candidate with strong organizational and time management skills, who can adapt to changing priorities and effectively manage multiple tasks as needed. The ideal candidate will have experience with clerical work, scanning , proofreading and preparing documents, data entry, typing correspondence, memos, or letters, and has experience with maintaining document and file/records both physical and digital with a focus on quality control (QC) while handling confidential documents. The ideal candidate has experience of demonstrating outstanding customer service, the ability to interpret and apply laws, regulations, policies, and procedures and maintain professional and positive working relations with all levels of staff. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, SharePoint, Teams, etc.), basic computer knowledge, along with excellent verbal and written communication skills.

Benefits

The work location will be in the Natural Resources Agency building. Our headquarters located in downtown Sacramento is the newest high-rise tower that features sustainable construction, plenty of natural lighting, and functionally designed work spaces including sit-stand workstations. Our Leadership in Energy and Environmental Design ( LEED ) Platinum headquarters has a full-service cafe, an onsite free fitness center, indoor bicycle storage, and is within walking distance of nearby restaurants. Visit our Natural Resources Agency website for more exciting information: 

In addition to state-of-the-art amenities, we offer an award-winning employee recognition program, ongoing learning, and development opportunities, we’re also located right next to Light Rail for an easy commute – we’ll even reimburse you for a portion of your monthly public transit pass! 

DWR offers a competitive pay schedule and work-life balance for all its employees. The State of California provides comprehensive benefits packages determined by the employee’s bargaining unit and conditions of employment. Click here to read about the outstanding benefits offered to eligible employees.

Personal Leave Program 2025: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit. The actual monetary impact of these temporary reductions can vary based on your bargaining unit and/or federal and state tax withholdings. For additional information please visit 

Special Instructions

To be considered, submit a completed State application (STD. 678), Resume, Statement of Qualifications (SOQ), and Typing Certificate. Please reference SAP Position # 50004486 and Job Control # JC-528857 in the “examination(s) or job title(s) for which you are applying” section of your application.

The hiring unit will receive only the documents specified in the Required Application Package Documents section.

SOQ instructions : Describe how your experience, training, and if applicable, education relates to the duties and desirable qualifications of this position.

The SOQ must include the Job Control number and titled Statement of Qualifications (SOQ). The SOQ must be typed in Arial 12-point font using standard margins and no more than two (2) pages. A resume or cover letter does not substitute for the SOQ. Incomplete applications, missing resumes, and/or without the SOQ, or those that do not address what is being requested, may not be considered.

The following basis of eligibility will be considered: List eligibility, transfer, LEAP, reinstatement, SROA/Surplus, and training and development assignment.

Resumes, cover letters, and/or other attachments will not be accepted in lieu of a completed application.

. This survey is for research purpose only and will not affect the application status.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications - See Special Instructions for additional details.
• Other - Typing Certificate