Compliance Director

Job Description

Job Description

TITLE: Director of Grants and Contracts Compliance (DGCC)

DEPARTMENT:   Administration

LOCATION: San Jose, CA (onsite)

Summary:

Company X seeks an experienced grants administrator to oversee the management, budgeting, and compliance of $8+ million in federal, state, and local grants and contracts.  Reporting to the Vice President of Mission Services and leading a team of 3, this position will manage multiple priorities, take initiative, and drive for quality results.  In addition, this role is responsible for ensuring our data collection and reporting requirements are compliant with internal and external requirements. This role fosters and maintains clear communication and effective working relationships with external funders and our internal partners in Finance.  This is an onsite position. 

Job Responsibilities:

Under the general direction of the Vice President of Mission Services, this position collaborates as a partner for program areas on proposal development, budgeting, and setting financial and strategic priorities. Responsible for the fiscal and compliance reporting across Mission Services and ensures adherence to grants, contracts, and data compliance.  Supervise, train and develop staff.

As Director of Grants and Contracts Compliance, you will:

• Ensure accurate and timely accounting, communications, reporting, and invoicing for all grants and contracts to ensure optimum use of funding, prompt collections of receivables and accurate recognition of revenue.
• Determine the financial and compliance structures for all grant activities to track and document contract balances, expenditures, and timelines.
• Manage subcontractor and subgrantee agreements, workflows and processes.
• Review vendor contracts for compliance, and ensure payments comply with funder requirements.
• Partner with Finance and Senior Leadership Team in budgeting, analysis, and strategic planning for Mission Services grants and contracts.
• Partner with General Counsel and Mission Services Management to review funding proposals and ensure compliance with active grants/contracts.
• Collaborate with program staff to develop proposals, identify sources for matching funds, and maximize the use of funding from multiple sources.
• Develop and maintain effective working relationships with internal colleagues and external partners.
• Designs, administers, and maintains program management databases (Case Worthy and Clarity HMIS), dashboards, forms, templates, reports, and data structure; oversees quality control of data entry.
• Produces internal data summaries, reports, coding verifications, grant statistics and demographic reports, as needed, for the Board of Directors, Program Areas, and Senior Leadership Team.
• Conducts internal audits and quality checks of data summaries and reports produced by other staff for internal and external purposes to ensure grants data is reported accurately.
• Develop and maintain policies, procedures and guidelines and provide relevant training as needed internally.
• Lead and monitor CARF International accreditation process for Mission Services and Company X.

Qualifications and Experience:

• Bachelor’s degree in accounting, a related field, or equivalent experience
• 5+ years’ related experience in non-profit accounting or grant administration demonstrating through experience and knowledge of cost accounting, financial management systems, GAAP, and Federal Uniform Administrative Requirements (OMB CFR-200).
• California State and Federal grant experience, including managing complex grants and contracts from conception to conclusion. Demonstrated ability to navigate public funding’s various systems for proposal and payment processing
• Demonstrated ability to solve problems and bottlenecks. Track record of sound judgement, with ability to both anticipate and communicate the business and financial implications of decisions made.
• Experience with DOMO, Power BI, Tableau, NetSuite (or similar budgeting and financial management software), Mineral Tree, and accounting automation tools (bots). Proficient with MS Office with intermediate to advanced proficiency in Excel preferred, i.e., pivot tables, macros, automation, and VLOOKUP’s.