Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to join a nonprofit organization in Elmsford, New York on a contract basis with the potential to become permanent. This position is designed for a detail-focused accounting specialist who can help bring financial records up to date in preparation for audit season while supporting daily payables activity. The role offers the opportunity to work closely with a small accounting team and contribute to accurate reporting in an environment where precision directly supports reimbursement funding.

Responsibilities:
• Manage the full accounts payable cycle, from receiving invoices through final payment processing, while maintaining a high level of accuracy.
• Review invoices against purchase orders and required approvals, ensuring documentation is complete before entry and payment.
• Assign proper account codes and enter invoices into the accounting system with careful attention to expense classification.
• Prepare journal entries related to accounts payable transactions and support the integrity of the general ledger.
• Scan, file, and upload invoice records so supporting documentation is organized and easy to retrieve.
• Coordinate payments for vendors with different terms, including recurring schedules, immediate-pay items, and wire transactions.
• Support month-end close activities by entering outstanding invoices and helping track expenses across the reporting period.
• Handle a steady daily invoice volume, including contractor and staffing invoices that require added review, approvals, and backup materials.
• Work independently within a lean accounting team while helping maintain accurate records needed for audit readiness and reimbursement reporting.• Experience in accounts payable, bookkeeping, or a related accounting function.
• Ability to process invoices, apply accurate coding, and manage payment activity with strong attention to detail.
• Proficiency with Microsoft Excel at an intermediate level for tracking, reconciliation, and reporting tasks.
• Comfort working with accounting software; experience with FUND E-Z is preferred, though training can be provided.
• Ability to manage paper-based and digital documentation in an organized and efficient manner.
• Strong understanding of expense allocation and financial accuracy in support of reporting requirements.
• Capability to work with minimal supervision and take initiative in a small team environment.
• Nonprofit accounting experience, including familiarity with reimbursement-based funding or government-supported programs, is highly preferred.