Administrative Assistant & Lead Coordinator

Job Description

Job Description

Administrative Assistant & Lead CoordinatorTAB ConstructionAndes, NY | Full-time | $22-$28/hourTAB Construction is growing, and we are looking for an organized, personable, and proactive Administrative Assistant & Lead Coordinator to help create an exceptional experience for our clients while keeping our office and administrative operations running smoothly.Since 2010, TAB Construction has specialized in custom home builds and renovations. Our work is built around quality craftsmanship, precision, thoughtful execution, and strong client relationships. We believe successful projects start with trust, transparency, and clear communication, and this position will play an important role in delivering that experience from the very first interaction.While you will serve as a welcoming first point of contact for visitors and callers, you will also help manage incoming leads, follow up with prospective clients, schedule appointments, and support the administrative needs of our growing team.If you enjoy variety, take pride in staying organized, and like being the person who helps keep things moving, we would love to hear from you.What You'll DoLead Intake & Client Follow-UpRespond promptly to incoming leads and inquiries by phone and other communication channelsFollow up with prospective clients and help move them to the next step in the processAsk qualifying questions and gather the information our team needsSchedule appointments and coordinate calendarsCreate and maintain lead intake forms and ensure client information is accurate and organizedHelp ensure prospective clients receive timely, professional communication from their first interaction with TAB ConstructionReception & Front Office SupportServe as a welcoming and professional first point of contact for visitors, clients, and vendorsGreet guests as they arrive at our officeAnswer, screen, and direct incoming phone callsHelp maintain a professional and organized front office environmentCreate a positive first impression for everyone who interacts with TAB ConstructionAdministrative & Team SupportProvide day-to-day administrative and office supportAssist with payroll follow-ups and other administrative responsibilitiesHelp organize paperwork, information, forms, and internal processesSupport the team with scheduling, communication, and follow-throughIdentify opportunities to improve organization and administrative efficiencyStep in where needed to help reduce administrative burdens and keep the office running smoothlyWhat We're Looking ForThe right person for this role is organized, friendly, dependable, and proactive. You should be comfortable communicating with clients, managing multiple priorities, and taking ownership of the details that keep an office and customer experience running smoothly.Ideally, you have:2+ years of experience as an Administrative Assistant, Office Coordinator, Receptionist, Customer Service Representative, or in a similar administrative roleStrong phone, communication, and customer service skillsThe ability to make clients and visitors feel welcome and comfortableExperience with appointment scheduling, calendars, and administrative coordinationExcellent organization and follow-throughStrong attention to detail and the ability to manage multiple tasksComfort using computers, email, calendars, spreadsheets, and other office systemsA proactive mindset and willingness to take initiativeReliability, professionalism, and a positive, team-oriented attitudeExperience in construction, residential construction, home services, real estate, or a related industry is helpful but not required.Why TAB Construction?At TAB Construction, we take pride in more than the homes we build. We focus on building strong relationships with our clients through clear communication, thoughtful planning, and a commitment to quality throughout the construction process.As our company continues to grow and our office becomes an increasingly important hub for clients and visitors, we are looking for someone who can help us deliver a professional, responsive, and organized experience from the first phone call through every stage of the client relationship.This is an opportunity to become an important part of a growing construction company and make a real impact on how efficiently our team operates.If you are an organized, personable, and proactive administrative professional who enjoys working with people and keeping things moving, we encourage you to apply for our Administrative Assistant & Lead Coordinator position.