Accounts Payable Clerk

Job Description

Job Description

We are looking for an Accounts Payable Clerk to support day-to-day financial operations for an organization in Sarasota, Florida. The ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities while helping improve efficiency across payable processes.

Responsibilities:

• Process and enter vendor invoices with accuracy, ensuring charges are properly coded and recorded in a timely manner.

• Examine invoices and supporting documentation to confirm completeness, approvals, and compliance with company standards.

• Compare billing details against vendor agreements to verify pricing, terms, and authorized services before payment.

• Maintain organized records for vendor contracts and monitor key documentation deadlines as needed.

• Track certificates of insurance and follow up to ensure required coverage documents remain current and on file.

• Collect, review, and maintain lien release documentation to support payment processing and vendor compliance.

• Scan, file, and organize accounting records so documentation is easily accessible for audits and internal review.

• Assist with annual 1099 preparation and reporting by maintaining accurate vendor payment information.

• Provide general accounting and clerical support, including help with check runs and other accounts payable tasks.

• Contribute to process improvements by identifying opportunities to streamline workflows, increase automation, and improve efficiency.

This is a permanent position - if you are interested, please reach out directly to Zoe Slater.

• Experience working in accounts payable, including invoice entry, coding, and payment processing.
• Ability to review invoices carefully and match billing details to supporting records and vendor agreements.
• Familiarity with check runs, invoice processing procedures, and standard accounting documentation practices.
• Strong organizational skills with the ability to manage files, contracts, and compliance-related vendor records.
• Working knowledge of 1099 reporting requirements and vendor setup information.
• High level of accuracy, attention to detail, and ability to meet deadlines in a fast-paced environment.
• Proficiency with general office and accounting systems, including scanning, electronic filing, and data entry.