Administrative Coordinator

Administrative Coordinator

The Administrative Coordinator for the Center on the Biology of Aging provides high-level administrative and operational support to the Director and its faculty including complex project management, laboratory research support, instructional and professional activity support, and event planning. This person will serve as the lead contact representing the Center, which includes over 30 faculty across Brown University departments and to VIP guest speakers including rising star scientists the Center wants to recruit. Duties include processing orders for Center faculty laboratories, event planning, developing and maintaining the Center's website, maintaining publication data bases, scheduling and planning travel arrangements, monitoring of account budgets, reconciliation of ledgers, invoices and purchase orders, processing of invoices and expense reports, course support, manage listserv/Center on the Biology of Aging email, takes meeting minutes, manage director's calendar, and other administrative and operational support duties. This person may also be asked to assist in ad-hoc projects as needed, including backup for departmental events.

Job Qualifications

Education and Experience:

• Bachelor's degree and 1-2 years administrative support experience, preferably in an educational environment, or equivalent combination of education and experience.
• Previous Workday experience is preferred.

Job Competencies:

• Strong computer skills including Word Processing, Financial Programs, database management and web-based applications.
• Excellent written and communication skills
• Ability to think independently and creatively
• Ability to handle multiple deadlines and projects
• Strong interpersonal skills
• Must be detailed oriented

Criminal Background and Education Check Required.

Note: This position is not eligible for Visa sponsorship from Brown University.

Benefits of Working at Brown:

Please review additional information on the Benefits of Working at Brown.

Recruiting Start Date: 2026-05-18

Department: Department of Molecular Biology, Cell Biology and Biochemistry

Grade: Grade 8

Worker Type: Employee

Worker Sub-Type: Regular

Time Type: Full time

Scheduled Weekly Hours: 37.5

Position Work Location: Hybrid

Submission Guidelines: Please note that in order to be considered an applicant for any staff position at Brown University you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

This position is not eligible for visa sponsorship.

Brown University is a registered employer in the following states: Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C. All remote work must be performed in a state in which Brown is registered to do business.

Still Have Questions?

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Brown is an E-Verify Employer.

EEO Statement: Brown University provides equal opportunity and prohibits discrimination, harassment and retaliation based upon a person's race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law, in the administration of its policies, programs, and activities. The University recognizes and rewards individuals on the basis of qualifications and performance. The University maintains certain affirmative action programs in compliance with applicable law.