Assistant Controller

Assistant Controller

Metro West Housing Solutions (MWHS) is a leader in providing quality, affordable housing opportunities in the community. We are proud of our award-winning properties and highly rated programs and practices that provide homes and enrichment for those with low to moderate incomes. As a community focused agency, our culture at MWHS is based on respect and wellness of those within our organization and those we serve.

Position Summary: Supports the operations of Metro West Housing Solutions by providing support to the Controller. Works with the agency's financial records to ensure that they are properly maintained. Includes compliance with all regulatory and statutory requirements required of the portfolio.

Responsibilities and Essential Functions:

• Primary Finance point of contact for all Tax Credit and Housing Authority audits
• Generate in Excel all Roll Forwards and Schedules for audit not related to Depreciation, review and oversee those.
• Set up new Construction Projects in Yardi including funding sources, budgets, contracts.
• Process and monitor Construction draws, verify amount received, monitor construction loans and construction bank accounts, and create all general ledgers (GL). Post construction activities include close out Work in Progress (WIP) for General and Limited Partner (GP/LP) sides.
• Close out dissolved partnerships.
• Run monthly financial reports and tie to tenant sub reports.
• Administer Company Credit Cards.
• Order and Cancel Cards as needed
• Setup and train new users
• Add New GL or Property Codes as needed
• Reset Passwords and monitor lockouts
• Monitor spending and increase limits as needed both Temporary and Permanent
• Review all Charges
• Work with Bank on any lost/stolen cards or fraudulent charges
• Review and Confirm allocations
• Run reports and create Journal Entry Spreadsheet
• Assist with HUD Voucher Management System (VMS) reports and reconcile, research, and fix any issues that arise on the funding side.
• Input all budgets and budget changes into Yardi.
• Administer the bank accounts.
• Primary Finance point of contact for all Banking related issues
• Approve EFT and Transfers
• Review Positive Pay Exceptions
• Process stop payments
• Monitor account balances
• Set up and monitor Desktop Teller Users
• Calculate and Book accrued Vacation Balances.
• Calculate and Book accrued Interest.
• Assure Compliance with all GAAP, GASB and FASB Rules.
• Review all invoices over $5K to determine if depreciable
• Review all new contracts to determine if GASB 87 or 96 are in effect
• Attend Yearly AHACPA conference to learn about all upcoming changes to GAAP or GASB
• Meet with Auditors to discuss any upcoming changes to accounting standards or rules
• Create all complex Journal entries and enter or review.
• Support Controller, including vacation and leave coverage. Back up for submitting VMS to HUD.
• Software
• Point of contact for all complex accounting related Yardi issues, research and work with Business Support Manager or staff to fix issues as they arise
• Responsible for setting up, maintaining, and monitoring the accounting side of the system including set up of new properties, bank accounts, GL codes, Ad Hoc reports...
• Keep informed on updates and changes in Yardi that impact accounting
• Setup and monitor DocuSign for Accounting and Accounting point of contact for website issues
• Staff Point of Contact for Credit Card website issues
• Staff Point of Contact for Desktop Teller website issues
• Run prior period VMS, maintain spreadsheets with changes submitted to HUD.
• Work with Consultant to compile the Housing Authority Financial reports for Audit.
• Maintain GASB 87/96 schedule and create the roll forward for Audits.
• Review General Ledger for each property for accuracy.
• Review non-recurring General Ledger entries.
• Conduct monthly knowledge reviews and training with the team.
• Track and book secondary income sources.
• Cost Certification for all new Construction projects.

Required Education and Experience (Knowledge, Skills and Abilities):

• Education: Minimum Bachelor's Degree in Accounting, Finance, Business, or related field.
• Experience: Five to ten years' professional experience working in accounting field.
• Experience in with HUD technical requirements and fund accounting preferred.
• Supervisory experience preferred.

Other Knowledge, Skills and Abilities:

• Ability to maintain a high degree of confidentiality.
• Attention to detail and ability to handle multiple tasks.
• Ability to effectively complete job assignments despite changing priorities, strict deadlines, high volume of work and constant interruptions.
• Must possess sound accounting knowledge, accounting methods, procedures, terms, and experience in preparing various accounting monthly and year end journal entries, a high degree of attention to detail. Fund accounting knowledge a plus.
• Experience preparing financial feasibility analysis, cash flows, and proformas.
• Knowledge of complex private and public debt financing and equity for typical affordable housing development projects
• Familiarity with HUD programs and regulations, specifically tax credit and Section 8
• Must be computer literate; possess a working knowledge of Excel spreadsheets and Microsoft Word programs with ability to demonstrate strong keyboarding skills.
• Must have the ability to successfully pass a criminal background check and possess an acceptable credit report.

Expected Hours of Work: Monday – Friday, 8:00 a.m. to 5:00 p.m., requires evening and weekend hours to perform all duties.