Administrative Assistant

Job Description

Job Description

Private Medical Clinic is in need of a Administrative Asst.

Monday through Friday 9am-5pm

Bilingual Spanish Preferred

Job Summary:
We are seeking a reliable, organized, and detail-oriented Administrative Assistant to support daily office operations. The ideal candidate will be responsible for coordinating administrative tasks, managing schedules and communications, maintaining records, and providing professional support to staff, clients, and visitors.

Key Responsibilities

• Manage calendars, appointments, meetings, and schedules.

• Answer phone calls, respond to emails, and handle general correspondence.

• Prepare, format, and organize documents, reports, presentations, and spreadsheets.

• Maintain accurate electronic and physical records and filing systems.

• Coordinate meetings, including preparing agendas, taking notes, and following up on action items.

• Order office supplies and assist with inventory management.

• Process invoices, expense reports, and other administrative paperwork.

• Welcome visitors and provide professional customer service.

• Assist with data entry and maintaining databases.

• Coordinate travel arrangements and meeting logistics when needed.

• Support managers and team members with day-to-day administrative needs.

• Perform other administrative duties and special projects as assigned.

Qualifications

• High school diploma or equivalent; additional education or administrative training is a plus.

• Previous administrative, office, or customer-service experience preferred.

• Strong organizational and time-management skills.

• Excellent written and verbal communication skills.

• Proficiency with Microsoft Office or Google Workspace.

• Ability to handle confidential information professionally.

• Strong attention to detail and ability to prioritize multiple tasks.

Preferred Skills

• Calendar and appointment management

• Data entry and record keeping

• Microsoft Word, Excel, Outlook, or Google Workspace

• Professional communication

• Problem-solving and multitasking

• Customer service

• Team collaboration