Administrative Assistant - Sales Department

Administrative Assistant

Are you ready to rev up your career and be part of an exciting, fast-paced environment? At Mataga GMC Cadillac, we're looking for an energetic and organized Administrative Assistant to join our Sales Department. This isn't just any desk job – it's a chance to be at the heart of our sales team, where you'll support our superstar sales team and ensure our customers have a top-notch experience!

What You'll Do:

• Be the Glue: Assist the sales department with daily administrative tasks, keeping everything running smoothly. This includes scheduling, filing, data entry, and tracking key documents (deal jackets, vehicle registration, etc.).
• Coordinate Magic: Help manage calendars, coordinate meetings, and arrange appointments for the sales team and management.
• Customer Care: Greet customers and clients with a friendly smile, answer calls, and route inquiries to the appropriate team members.
• Sales Support: Provide essential support for our sales team by processing sales paperwork, managing reports, and maintaining up-to-date sales documentation.
• Digital Dynamo: Maintain and update CRM software, ensuring the sales data is accurate and organized.
• Be the Go-To: Handle general office duties such as ordering supplies, handling mail, and maintaining a clean and organized workspace.
• Team Player: Collaborate with our fun and hardworking team to create an efficient and positive work environment.
• Compliance Champion: Ensure all administrative tasks comply with California regulations, especially around documentation and sales records.

What We're Looking For:

• Super Organized: You live by checklists, deadlines, and love color-coded spreadsheets!
• Tech Savvy: Comfortable with Microsoft Office, CRM software, and quick to pick up new tech tools.
• People Person: You love connecting with people and have strong communication skills – whether on the phone, email, or in person.
• Team Player: You're always ready to lend a hand and work together to get things done.
• Problem Solver: You're proactive and love figuring out how to make things more efficient.
• Previous Experience: Prior administrative experience, ideally in a fast-paced setting like automotive sales, is a big plus.

Perks of the Job:

• Work with a Fantastic Team: Our sales team is full of go-getters, and you'll be right there with them.
• Growth Opportunities: Mataga Automotive is a place where you can grow your skills and career.
• Fun Environment: We work hard, but we know how to have fun, too! Get ready for team lunches, celebrations, and occasional dealership events.
• Competitive Pay & Benefits: We offer a competitive salary along with medical, dental, and 401(k) benefits.
• Location, Location, Location: Work in our beautiful Stockton dealership, surrounded by the latest GMC and Cadillac models.

Minimum Requirements:

• High school diploma or equivalent required
• 1+ years of administrative experience (preferably in a sales or dealership environment)
• Strong attention to detail and excellent organizational skills
• Basic knowledge of CRM systems and office software
• Ability to handle sensitive information with confidentiality
• Must be 18 years of age or older and eligible to work in the U.S.
• Ability to sit, stand, and use a computer for extended periods
• Must be able to work on-site in Stockton, CA