Legal Office Services Associate

Job Summary

We are seeking a dependable and detail-oriented Legal Office Services Associate for a temp-to-hire opportunity in Miami, FL. This role supports the daily operations of a professional legal office, including document production, scanning, printing, mailroom services, conference room setup, hospitality support, and general office services.

This is an excellent opportunity for someone who enjoys working in a fast-paced, service-focused legal environment where accuracy, confidentiality, and professionalism are essential. The Legal Office Services Associate will work closely with attorneys, paralegals, executives, staff, and clients while helping keep office operations running smoothly.

The ideal candidate will appreciate a structured onsite work environment, supportive teamwork, hands-on training, and the opportunity to build long-term stability in a legal office services role. Success in this position requires strong organization, a professional attitude, attention to detail, and the ability to manage multiple priorities while meeting important deadlines.

Key Responsibilities

- Operate high-volume printers, copiers, scanners, and document production equipment to complete print, copy, scan, binding, and finishing requests.
- Prepare, organize, convert, name, scan, and maintain legal documents while protecting confidentiality and ensuring accuracy.
- Manage incoming and outgoing mail, packages, courier deliveries, shipping requests, and document distribution throughout the office.
- Support conference room setup, meeting readiness, hospitality services, pantry maintenance, coffee service, catering, and room breakdown.
- Provide backup reception, office supply management, equipment troubleshooting, service logs, meter readings, inventory tracking, and billing documentation.
- Assist with court filings, local courier runs, records management, office moves, workstation setups, and general facilities support as needed.

Compensation and Benefits

- Pay Rate: $20.00 to $22.00 per hour.
- Job Type: Temp-to-Hire.
- Schedule: Monday through Friday, 10:00 AM to 7:00 PM.
- Work Environment: 100% onsite in Miami, FL.
- Overtime: May be required to support business needs, special projects, litigation deadlines, and events.

Required Qualifications and Skills

- Support legal document production, including printing, copying, scanning, binding, file naming, OCR processing, and electronic file management.
- Manage mailroom, shipping, receiving, courier, and office services operations in a professional legal office environment.
- Assist with conference room setup, hospitality support, reception backup, records management, and basic facilities coordination.
- Maintain accurate service logs, inventory records, meter readings, supply levels, and billing documentation.

- High school diploma, GED, or equivalent work experience required.
- 3 to 5 years of relevant office services, legal support, mailroom, document production, or professional office experience preferred.
- At least one year of legal industry experience is strongly desired.
- Proficiency with Microsoft Office, email, and basic computer applications.
- Ability to operate or learn printers, copiers, scanners, postage meters, and related office equipment.
- Strong customer service, communication, organization, and problem-solving skills.
- Ability to handle confidential and sensitive legal documents with discretion and accuracy.
- Ability to manage multiple priorities, meet tight deadlines, and adapt to changing business needs.
- Ability to lift up to 25 pounds and stand or walk throughout the workday.
- Daily onsite attendance is required.
- Occasional local walking travel may be needed for mail delivery, courier runs, and court or government agency filings.
- A valid driver's license and required auto insurance may be necessary under policy requirements.
- Flexibility to work overtime or adjusted hours for litigation deadlines, special projects, and events is required.
- Must complete required legal office services training within 90 days of hire and meet ongoing training requirements.

Preferred Qualifications

- Experience supporting attorneys, paralegals, executives, or professional services office environments.
- Experience with legal document production, court filings, mailroom operations, shipping and receiving, or records management.
- Bilingual English and Spanish skills are preferred.
- Prior experience troubleshooting basic office equipment issues, coordinating service calls, and maintaining office supply inventory.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.