Administrative Services Coordinator - AMP

Administrative Services Coordinator In 1887, the City of Alameda paid $20,000 for the installation of 13 streetlights and a 90-kW generating station to power them. And with that, the oldest public electric utility west of the Mississippi was created. Today, the City of Alameda is still in the power business and still a trendsetter. Now known as Alameda Municipal Power (AMP), we have maintained local control for more than a century, allowing us to reinvest in our community and provide value to Alameda residents and businesses. AMP provides safe, reliable power at lower rates without sacrificing service. We are committed to investing in new and improved ways of doing business to manage costs, enhance service, support our community, and improve the environment. While much has changed since 1887, one thing remains constant: our commitment to delivering safe and reliable electrical service to the residents and businesses of Alameda. This is a dynamic time for electric utilities, and AMP's Engineering & Operations Division plays a key role in the design, construction, maintenance and operation of the transmission and distribution system. The Operations team includes Line, Substations, Metering, and System Control. These groups work closely together and interface with other areas of the organization to support safe and reliable electric service every day. As part of Engineering & Operations, you will work alongside employees who directly support the electric system and have an opportunity to contribute to the utility's goals and continued success. The Administrative Services Coordinator plays an important role in supporting AMP's Engineering & Operations Division. The position provides administrative and operational coordination to support AMP programs, administrative activities, special projects, and the day-to-day needs of the Operations team. This is a fully in-person position that works closely with field and operations staff. In this role, you'll serve as a key point of coordination among utility crew members, supervisors, engineering staff, and other areas of AMP. You'll help keep day-to-day operations organized and moving forward in a busy, fast-paced environment where priorities can change quickly and multiple requests may require attention at the same time. Positions allocated to this class perform basic administrative and budgetary research and analyses and provide recommendations. They are expected to perform routine analytical work requiring a basic knowledge of administrative principles and analytical practices. Work in the class is distinguished from that of higher classes in that it is routine. Initially supervision and training are given in detail and as the incumbent becomes more capable, works with a higher degree of independence. Work in the class is distinguished from that of technical, administrative support, and clerical classes in that it requires strong administrative and analytical skills. Assists in the administration of specific work units, programs, projects and/or assignments; conducts organizational, administrative and fiscal studies and makes appropriate recommendations. Researches, surveys, collects, compiles, tracks and reviews information and technical data in order to report and advise on the resolution of operational and administrative problems. Prepares and maintains accurate records; maintains various databases, records and filing systems; prepares clear and concise reports and correspondence. Performs work flow and space needs and utilization studies, revises forms, records, systems and procedures; analyzes and develops work procedures such as work simplification, methods for continuous improvement, and maximized use of technology and computer applications. May assist in preparation of applications for monetary grants and the handling of details of grant administration including contracts with federal, state, and local agencies. Performs statistical and clerical work including word processing and document production; procures supplies and equipment; conducts unit inventory and control. Serves as an administrative point of contact and provides information to and confers with other departments, public officials, consultants and citizens; explains City policies, procedures, projects, and programs and responds to stakeholder and customer inquiries; makes presentations on assigned projects and programs. May assist in budget preparation and administration. May administer various staff functions of the department. May supervise, train and evaluate assigned staff. Education/Experience Any combination equivalent to education and experience likely to provide the required knowledge and abilities. A typical way to obtain the knowledge and abilities would be: Education : Graduation from high school supplemented by college coursework in public or business administration. Experience : Two years of responsible administrative or supervisory clerical experience. Knowledge Knowledge of the general principles of modern public administration including budget and finance, business statistics, research and analysis, management and administrative methods, human resources administration, procurement and general staff work and reporting. Ability Ability to perform both complex and routine administrative and clerical work with speed and accuracy; effectively operate a variety of modern office equipment including computers, specialized applications, and office and business software to prepare and produce work documents and spreadsheets; research and compile information to perform and present data analysis; use initiative and exercise independent judgment; interpret and apply established AMP and City policies, procedures and codes; establish and maintain accurate records; plan, administer and evaluate work programs; interpret and analyze information; draw valid conclusions and project consequences of decisions and recommendations; prepare studies and reports; set priorities, meet deadlines and make sound decisions; establish and maintain effective working relationships with employees and the general public and supervise, train and evaluate assigned staff. City of Alameda