Administrative Assistant

Job Description

Job Description

We are looking for a highly organized Administrative Assistant to support executive-level priorities and daily office operations in Jefferson, Louisiana. This contract opportunity is ideal for an experienced candidate who can balance front-desk responsibilities, administrative coordination, and legal support tasks in a fast-paced environment. The right candidate will be comfortable working with documents, calendars, correspondence, and office systems while maintaining accuracy and a courteous approach. Strong computer proficiency and the ability to shift between multiple responsibilities are essential for success in this role.

Responsibilities:

• Provide day-to-day administrative support to leadership, including scheduling, correspondence preparation, and coordination of meetings and appointments.

• Serve as a primary point of contact for incoming calls and visitors, ensuring a courteous and welcoming front-office experience.

• Prepare, format, and organize business and legal documents with close attention to accuracy, deadlines, and confidentiality.

• Maintain physical and electronic files, including client records, case-related materials, and general office documentation.

• Coordinate calendars and logistics for hearings, depositions, meetings, and other time-sensitive events.

• Assist with office operations such as vendor communication, invoice tracking, supply coordination, and general administrative follow-up.

• Support onboarding and HR-related administrative activities, including document collection and scheduling assistance.

• Enter and update data in office systems, spreadsheets, and reports to keep information current and accessible.

• Review records and supporting documentation as needed to help organize materials for internal and legal administrative processes.

• Prior experience in an administrative assistant, executive assistant, legal secretary, or related office support role.
• Strong computer skills, including proficiency with Microsoft Word, Microsoft Excel, and general office software.
• Ability to draft clear correspondence, manage data entry tasks, and handle multiple assignments efficiently.
• Experience supporting calendars, meetings, phone coverage, and front-desk or receptionist functions.
• Familiarity with document management, filing systems, and maintaining confidential information with discretion.
• Excellent organizational skills with a high level of attention to detail and follow-through.
• Strong verbal and written communication skills and the ability to interact effectively with staff, clients, and vendors.