Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to join a legal office in New Orleans, Louisiana in a contract to permanent capacity. This position will provide day-to-day support to a busy team of attorneys by coordinating administrative tasks, managing communications, and helping keep legal matters organized and on schedule. The ideal candidate is comfortable working in a fast-paced setting, can balance multiple priorities, and brings strong attention to detail to every assignment.

Responsibilities:

• Provide administrative support to multiple attorneys by organizing daily workflows, maintaining files, and tracking priorities across active matters.

• Manage incoming calls, direct messages appropriately, and serve as a reliable point of contact for clients, court personnel, and internal staff.

• Prepare, format, and revise legal and business correspondence, pleadings, and other case-related documents with accuracy and consistency.

• Coordinate court filings and assist with document submission processes in accordance with applicable deadlines and procedural requirements.

• Enter, update, and maintain information in office records and case files to ensure documentation remains complete and accessible.

• Support reception and general office coverage as needed, helping maintain smooth front-office operations during busy periods or staff absences.

• Monitor calendars, deadlines, and appointments for attorneys while helping ensure meetings, filings, and follow-up activities stay on track.

• Assist with a range of litigation-related administrative tasks, including document preparation and organization for ongoing legal matters.

• Prior experience in an administrative support role, preferably within a legal, litigation, or office environment that requires strong attention to detail.
• Strong ability to handle inbound phone communication effectively and respond to routine office inquiries.
• Experience preparing legal documents, correspondence, or pleadings with careful attention to detail and formatting standards.
• Familiarity with court filing processes and general legal office procedures is strongly preferred.
• Proficiency in data entry and document management with a high degree of accuracy and organization.
• Ability to support multiple team members at once and manage shifting priorities in a deadline-driven setting.
• Strong written and verbal communication skills, along with sound judgment and a courteous approach in client-facing interactions.