Accounts Payable Specialist (Project-Based/Temporary Role)

Job Overview Privacy Notice for California Applicants and Employees: Applicants must be currently authorized to work in the United States on a full‑time basis. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Accounts Payable Specialist – Project‑Based/Temporary Role. This position will last 5+ months and may be performed on‑site or remotely (candidate must reside in one of the covered markets). Compensation is $20.50/hr to $24.50/hr. Reporting to the Accounts Payable Manager and the Lead Accounts Payable Specialist, this role supports the Accounting, Finance, and Project Accounting teams. Key Responsibilities Receive, review, and process all supplier invoices with accurate GL coding, cost centers, and project tasks. Prepare and execute scheduled payment runs (ACH/check/wire/in‑house check) and obtain approvals while maintaining cash control documentation. Support month‑end close activities: accruals for uninvoiced receipts/services, AP aging review, and reconciliations. Partner with Purchasing and Operations to improve PO compliance and receipt timeliness. Create and maintain SOPs, checklists, and training guides for submitters and approvers. Provide audit support (internal/external): pull samples, compile PBCs, and document controls. Identify and implement process improvements and automation in AP workflows. Uphold policy compliance and internal controls across all AP transactions. Required Qualifications High school diploma/GED required; associate’s degree in Accounting/Finance or related field preferred. 2+ years of high‑volume Accounts Payable experience in a multi‑entity or multi‑location environment. Proficiency with Workday, NetSuite, SAP, and Excel/Google Sheets (lookups, pivots, filters). Discretion handling confidential financial and business information. Work Environment The role primarily operates in an office or remote work environment, involving regular interaction with internal departments and external vendors while managing invoices, payment processing, and account reconciliation. Ongoing computer use, keyboard, and telephone use are required. The work may involve repetitive hand and wrist movements; occasional light lifting of office materials (up to 10 pounds) may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Schedule Project‑based/temporary position (Monday‑Friday, 9am‑5pm) with an anticipated duration of 5+ months. Occasional evening and weekend work may be required. This position does not require travel. Equal Opportunity Employer Meow Wolf is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business need, job requirements, and individual qualifications, without regard to race, color, ancestry, national origin, gender, pregnancy, sexual orientation, marital status, religion, age, disability, gender identity, genetic testing results, veteran status, or any other characteristic protected by law. Benefits Medical Insurance options: PPO & HDHP Dental and Vision Insurance HSA, HRA, and FSA options 401(k) Retirement Plan Company paid Life Insurance Policy and Disability Coverage(s) Voluntary Critical Illness and Life Insurance Policies Company Paid Employee Assistance Program Paid Parental Leave for 12 weeks Discount off Meow Wolf Gift Shop Merch and Cafes Admission to Meow Wolf attractions for employees and guests Regular or Project Based Full‑time positions #J-18808-Ljbffr