Administrative Support Assistant, TKO

Administrative Support Assistant, TKO

TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world's premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world's premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

The C-Suite office is seeking a proactive, organized, and highly dependable Administrative Support Assistant to support the day-to-day operations of a fast-paced executive office.

This is an office-based role with no travel. Working closely with the executive assistants and Chief of Staff team, you will help assist with day-to-day needs of the office whatever that may be. No job is too small in this role.

This role is ideal for someone early in their career who enjoys being helpful, takes pride in getting the details right, and can remain calm and professional as priorities change. The position reports to the lead Executive Assistant, who coordinates assignments and priorities for the office. We are also looking for someone who is curious about technology and excited to use AI and automation thoughtfully to make the office more efficient.

What You'll Do

Executive Office and Daily Support

• Prepare the office each morning by stocking water, logging Executive onto desktop, and ensuring TV is on the correct channel.
• Register guests with building security.
• Provide phone coverage when the Executive Assistants are traveling, take accurate messages, and promptly escalate urgent matters to the lead Executive Assistant.
• Maintain and update contact information.
• Coordinate errands and pick up lunch, coffee, and all other requested items.
• Use approved AI tools and automation, where appropriate, to streamline recurring administrative work while protecting confidential information and verifying outputs.

Travel and Transportation Coordination

• Confirm hotel readiness and special requests before arrival.
• Make restaurant reservations.
• Send drive times, subway and walking directions to the scheduler for them to input into the calendar directly.

Expenses and Invoices

• Prepare and submit expense reports, collect receipts, and maintain complete supporting documentation.
• Keep clear, accurate records and follow up on unresolved items.

Tickets and Client Coordination

• Manage ticket-related logistics across multiple sports teams.
• Communicate with clients regarding ticket distribution and delivery.
• Track ticket sales, proceeds, payments, and reimbursements for particular sports teams.
• Reconcile ticket activity and maintain supporting records.

What You'll Bring

• A no job is too small mentality.
• Strong organization, attention to detail, and follow-through.
• Clear, polished communication and sound judgment.
• A service-oriented mindset and willingness to take ownership of tasks from start to finish.
• Ability to anticipate needs, prioritize effectively, and adapt in a fast-moving environment.
• Discretion and professionalism when handling confidential business and personal information.
• Proficiency with Microsoft Outlook, Excel, Word, and PowerPoint.
• Willingness to support a range of business and personal requests with professionalism and good judgment.
• Prior experience in an administrative, hospitality, customer service, event, campus leadership, or other service-oriented role is helpful, but we are most interested in your organization, reliability, judgment, and ability to learn.

What Success Looks Like

• The office is prepared, organized, and ready for the day.
• Details are captured accurately and communicated proactively.
• Expenses, invoices, tickets, and supporting records are complete and up to date.
• Priorities are handled with discretion, urgency, and consistent follow-through.

Additional Information

• Location: New York
• Schedule: Monday-Friday. 8:30am to 6pm (hours subject to change based on executive schedule). Some weekend hours required.
• Travel: No travel

Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum: $15.75 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum: $21.00 hourly

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee's or applicant's race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.