Bookkeeper & Office Manager
Schillings
Job Description
Job Description
Schillings is seeking a meticulous and highly disciplined Bookkeeper & Office Manager at our Saint John, IN location. They will be responsible for the verification of financial data, ensuring our records are accurate at all times. Additionally, they will oversee daily office operations to maintain a highly organized and efficient workspace that supports the needs of our upper management team.Duties & Responsibilities: Office Operations & AdministrationHandle incoming mail, digital filing, and general administrative requests from the Schilling family and managementManaging calendars, arranging meetings/events, and acting as the main point of contact for staff and visitorsAct as the main point of contact for office vendors, utilities, and maintenance servicesManage the daily flow of the administrative office, ensuring tasks are prioritized to meet strict month-end deadlinesIdentify bottlenecks in administrative workflows and implement improved systems to increase overall team productivityFinancial & Bookkeeping ManagementOversee and perform bank, credit card, and vendor statement reconciliationsPerform bookkeepingReview invoices, credit memos, and payment entries to identify and correct discrepancies before they impact the general ledgerTrack deadlines and ensure complianceEducations/Required Skills:5+ years in bookkeeping or staff accounting, preferably within the construction, retail, or building materials industryAdvanced proficiency in Microsoft Excel and QuickBooks or other accounting softwareAssociate's or Bachelor's degree in Accounting, Finance, or Business AdministrationPositive attitude and thrives in a fast-paced, family-oriented environment, and can bridge the gap between financial precision and operational supportMust be able to pass a background check and credit screeningBenefits:Competitive payMedical, Dental, VisionLife insurance & short-term disability401k with profit sharingPTO & Paid HolidaysSponsored lunch eventsCompany discountsMISSION - Give our customers what they want, on time and error-freeSchillings provides equal employment opportunity to all individuals regardless of their race, color, religion, national origin, ancestry, military status, unfavorable discharge from military status, sex, marital status, disability, order of protection status, age, sexual orientation, pregnancy, or any other characteristics protected by federal, state, or local laws. Schillings is a drug-free workplace.
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