Administrative Assistant - Legal

A premier, highly respected boutique law firm in Jacksonville is seeking a sharp, proactive, and detail-oriented Legal Assistant to serve as a vital member of our close-knit team.

Our practice handles fast-paced, high-stakes matters where clear communication, organization, and technical grit make all the difference. We take pride in cultivating a supportive, professional environment where team members are valued, mentored, and given real room for long-term growth.

Who We Are Looking For Prior legal experience is preferred, but NOT required.

We are actively open to dynamic professionals from outside the legal field (such as executive assistants, customer service managers, hospitality leads, or administrative coordinators) if you possess the right work ethic, a strong capacity for learning, and a proactive attitude. We can teach you the legal procedures—we are looking for the right talent and drive!

You will thrive in this role if you are:

• A Quick Study & Resourceful: You pick up new systems quickly, adapt easily to new tools, and aren't afraid to dive in and problem-solve independently.
• Organized Under Pressure: You know how to prioritize tasks, manage strict deadlines, and pivot smoothly between administrative duties and client needs.
• A Compassionate Communicator: You possess high emotional intelligence, offering empathetic, clear support to clients navigating stressful situations.
• Tech-Savvy: You are comfortable working on Mac/Apple systems, standard office software, and web-based databases.

What We Offer

• 100% Employer-Paid Medical Premiums: We fully cover your health insurance coverage.
• Generous Time Off: 2 weeks of Paid Time Off (PTO) plus paid holidays matching the local courthouse schedule.
• Growth Potential: Opportunities to take on advanced responsibilities as you master the core workflows.
• Workplace Culture: A collaborative, professional, and respectful boutique office environment.

How to Apply If you are a self-motivated professional ready to step into a rewarding role—whether you are a seasoned legal professional or looking to bring your transferrable skills into the legal industry—we want to hear from you!

salary: $45,000 - $55,000 per year
shift: First
work hours: 8 AM - 5 PM
education: High School

Responsibilities

• Drafting & Filing: Prepare and file standard pleadings, notices (e.g., Notices of Appearance, Demands for Discovery), motions, and formal correspondence.
• Legal Research: Pull relevant case law from Westlaw to prepare attorneys for motion hearings and court appearances.
• Discovery & Evidence: Organize incoming discovery, maintain physical/digital files, and review video evidence (bodycam, dashcam, surveillance).
• DUI & DMV Operations: Handle specialized DMV-specific requests, schedule administrative hearings, and manage agency correspondence.
• Client Management: Conduct initial intakes for potential clients, field incoming calls with empathy, and keep existing clients consistently updated on case progress.
• Scheduling & Logistics: Manage complex calendars for three attorneys, including court dates, depositions, and client appointments.
• Financial Administration: Handle light accounts receivable duties, process retainers, and follow up on outstanding client balances.
• General Administrative Support: Monitor the firm’s main email inbox, coordinate file logistics, and adapt to fluid operational needs in a fast-paced environment.

This is a dynamic position with room to grow: as you master the core responsibilities, you will have the opportunity to take on advanced litigation support, including reviewing video/bodycam evidence and conducting witness interviews.

Skills

• Handling Confidential Information
• Scheduling Appointments
• Preparing Agendas
• Maintaining Calendars
• Organization
• Prioritizing
• Written Communication
• Legal
• Administrative Duties
• Answering Phones
• Microsoft Office
• Organizational Skills
• Problem Solving
• Oral Communication
• Interpersonal Skills
• Drafting - Legal

Qualifications

• Years of experience: 2 years
• Experience level: Entry Level

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.