Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Office Administrative Assistant

Creature

Office Administrative Assistant

Location: Birmingham, AL Reports to: People & Culture / Operations Leadership Employment Type: Full-time, hourly (non-exempt) Compensation: Competitive salary + benefits

Creature is a vertically integrated DesignManufactureConstruct (DMC) company built to eliminate the friction of traditional construction. We align design, manufacturing, and construction into one system so projects move faster, cleaner, and with greater reliability. The same standard applies inside our wallsour workplace must operate with clarity, discipline, and ownership.

Purpose of the Role

Own the day-to-day operation of Creature HQ so the team can execute at a high level. This role exists to create a professional, organized, and reliable workplace by building systems, removing friction, and ensuring nothing falls through the cracks.

Core Accountability

Own the experience and reliability of the workplaceenvironment, resources, and support systemsso teams can focus on delivering results.

Key Accountabilities

1) Property Maintenance & Workplace Readiness

Maintain a clean, organized, and professional office environment at all times. Coordinate facility upkeep, manage office equipment (non-IT), track utilities, and ensure issues are identified and resolved before they disrupt operations.

2) Team Experience & Company Events

Plan and execute team lunches, celebrations, and casual company events. Ensure events are organized, on time, and reinforce a positive, high-performing culture.

3) Inventory Management (Kitchen, Swag, PPE, Tech Intake)

Own inventory systems for kitchen supplies, snacks, swag, PPE, and basic onboarding equipment coordination. Maintain stock levels, manage ordering, and keep storage organized and visible.

4) Compliance & Administrative Operations

Manage toll accounts, licensing, compliance postings, and notary-related needs. Oversee mail, shipping to jobsites, vendor relationships, and expense/utility tracking. Ensure documentation and compliance requirements are current and accurate.

5) Reception, Coordination & Office Support

Serve as the front-line presence for guests and visitors. Manage conference rooms, greet visitors, and support cross-functional administrative needs (travel booking, onboarding coordination, PTO tracking support). Ensure communication flows cleanly across the office.

What Exceptional Execution Looks Like
  • The office operates smoothly with no surprises or last-minute issues
  • Inventory is always stocked, organized, and predictable
  • Visitors experience a professional, welcoming environment
  • Events are well-executed and strengthen team culture
  • Administrative and compliance items are handled proactively and accurately
Traits That Define Success
  • Ownership over Coordination Takes full responsibility for the workplace
  • Accomplishment over Activity Solves problems permanently, not repeatedly
  • Compelling Conscientiousness Notices and fixes details others miss
  • Mastery of Communication Keeps teams aligned and informed
  • Accountability is Reliability Can be counted on to make things run
Qualifications
  • 3+ years experience in office operations, construction admin, or similar environment
  • Strong organizational skills with high attention to detail
  • Experience with Procore and Microsoft Office (Excel, Word, PowerPoint)
  • Ability to manage multiple priorities in a fast-paced environment
  • Strong communication and customer service skills
  • Ability to work independently and take initiative

Preferred - Experience in construction environment - Notary certification

Why Creature
  • Play a critical role in supporting a high-performance team
  • Clear ownership and autonomy
  • Opportunity to build systems that scale with the company
  • Culture that values discipline, professionalism, and continuous improvement

Creature is an equal opportunity employer. We build better systems by empowering people who take ownership and care about doing things right.

Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Office Administrative Assistant in Birmingham, AL vacancy
  •  ...your audience, and achieve success that lasts. Job Description Overview: We are seeking a dependable Office Assistant to support administrative operations and maintain an organized office environment. Key Responsibilities: Perform general administrative... 
    Suggested
    Full time
    Work at office

    Alphabe Insight Inc

    Birmingham, AL
    3 days ago
  • Responsibilities Brasfield & Gorrie is looking for a Senior Planner/Scheduler will work closely with our preconstruction, project management, and field teams as well as with subcontractors and owners’ representatives to aid in the development and management of project ...
    Suggested
    For subcontractor
    Relocation

    Brasfield & Gorrie

    Birmingham, AL
    1 day ago
  • $45k - $50k

     ...Job Summary We are seeking a detail-oriented Office Clerk to support daily administrative and clerical operations. This role is ideal for individuals...  ...general administrative and clerical support tasks. Assist with data entry and record keeping. Support scheduling... 
    Suggested
    Work at office

    Alphabe Insight Inc

    Birmingham, AL
    5 days ago
  •  ...Career Advancement Opportunities Job Summary We are seeking an Office Clerk to join our team! As an Office Clerk, you will answer the...  ...and strong organizational skills. Responsibilities Answer phones, assist customers with questions, and direct calls Process incoming paperwork... 
    Suggested
    Work at office

    Stringfellow Lumber Co

    Birmingham, AL
    2 days ago
  •  ...your reference: Title:- General Office Clerk 1 - GENOC1 Location:-...  ...Provide fundamental clerical and administrative support to maintain organized and efficient...  ...with office software applications. Assist in managing incoming and outgoing mail,... 
    Suggested
    Contract work
    Work at office
    Local area
    Shift work

    Pacer Group

    Birmingham, AL
    3 days ago
  •  ...supporting a team behind the scenes? We're looking for a Full-Time Office Assistant who thrives in a fast-paced, people-focused environment and...  ...the day-to-day operations running seamlessly with strong administrative support Greet visitors, answer phones, and direct inquiries... 
    Full time
    Work at office

    EMC Corporation

    Birmingham, AL
    4 days ago
  • $18 per hour

     ...are seeking a meticulous and organized Office Clerk to join our dynamic team. As an Office...  ...be responsible for handling various administrative tasks, including data entry, record management...  ...ensure easy access to information. Assist in the preparation of reports and... 
    Work at office
    Flexible hours

    Nexxaworks

    Birmingham, AL
    5 days ago
  •  ...JOB DESCRIPTION Job Classification/Working Title: Office Assistant Workdays: Monday through Friday Work Hours : 7:30 am...  ...operations by managing communications, mail, deliveries, and administrative workflows while serving as the first point of contact for clients... 
    Work at office
    Monday to Friday
    Day shift

    JBS Mental Health Authority

    Mountain Brook, AL
    1 day ago
  •  ...General Office Clerk Location: Birmingham, AL Contract- 3 Year Client- Alabama...  ...Summary The General Office Clerk provides administrative and clerical support to ensure efficient...  ...excellent communication abilities to assist with daily office tasks, customer... 
    Contract work
    Work at office
    Flexible hours

    4P Consulting Inc

    Birmingham, AL
    4 days ago
  •  ...General Office Clerk Location: Birmingham, AL Contract: 3 years Client: Alabama...  ...General Office Clerk provides essential administrative support to ensure efficient operation of...  ...using Microsoft Office products Assist with scheduling, correspondence, and daily... 
    Contract work
    Work at office
    Flexible hours

    4P Consulting Inc

    Vestavia Hills, AL
    3 days ago
  •  ...General Office Clerk Location- Birmingham, AL Contract- 2 Year Client- Alabama...  ...Clerk provides essential clerical and administrative support to ensure the smooth daily...  ...independently, providing information or assistance as needed Coordinate appointments,... 
    Contract work
    Work at office

    4P Consulting Inc

    Birmingham, AL
    2 days ago
  •  ...description Job Title: GENOC2-General Office Clerk 2 Location: Birmingham, AL (...  ...Qualifications • Provide advanced clerical and administrative support to ensure the smooth operation...  ...individuals or departments, providing assistance and information as needed. •... 
    Contract work
    Work at office

    4P Consulting Inc

    Vestavia Hills, AL
    1 day ago
  •  ...in our third generation of leadership, we've mastered the art of buying big and passing the savings on to our customers. Office Support/Assistant Our Office Assistants work directly with customers and strive подсоставить outstanding and professional service ensuring each... 
    Work at office
    Weekend work

    Royal Furniture

    Birmingham, AL
    4 days ago
  •  ...General Office Clerk I Location:Birmingham,AL Client-Alabama Power Contract...  ...Clerk I provides fundamental clerical and administrative support to ensure organized and...  ...manages basic documentation tasks, and assists staff with routine administrative needs.... 
    Contract work
    Work at office

    4P Consulting Inc

    Vestavia Hills, AL
    2 days ago
  •  ...I have a client located in the Birmingham, AL area that has an opportunity for an Office Administrator . If you or any of your colleagues are interested in discussing this role, please click Apply Now. In this role, you will work as an Office Administrator for a client... 
    Permanent employment
    Contract work
    Work at office

    Trades Workforce Solutions

    Birmingham, AL
    3 days ago
  • Job Title: Scheduler Work Location: Panama City, FL (Tyndall AFB) Salary: Based on experience and will be discussed with manager in interview REQUIREMENT- Must be a US Citizen and must pass a federal background review and drug screen Duties/Responsibilities...
    Contract work
    For contractors

    Accura Engineering & Consulting Services, Inc.

    Birmingham, AL
    4 days ago
  •  .... We are growing and seeking a dependable, detail-oriented Office Assistant & Scheduler to join our team. Position Summary The Office...  ...by coordinating caregiver schedules, supporting office administration, and ensuring effective communication between clients, caregivers... 
    Full time
    Part time
    Interim role
    Work at office
    Flexible hours
    Shift work

    Interim HealthCare

    Vestavia Hills, AL
    4 days ago
  •  ...problem-solving, and the confidence to push back when necessary to keep projects on track. Additional Details: Location: Birmingham office Experience: 7+ years preferred (we prioritize engineering knowledge over decades of scheduling experience). Industries: Pulp &... 
    Work at office

    Yates Construction

    Birmingham, AL
    11 hours ago
  •  ...duties as requested by project management. Requirements: ~ B.S. Degree in Construction Management, Engineering, or Business Administration preferred. ~7-10 years of industrial or commercial construction experience preferred, with demonstrated conceptual... 
    Contract work
    For subcontractor
    Local area

    Genesis Technical Staffing, Inc.

    Birmingham, AL
    1 day ago
  • $13 - $14 per hour

     ...such as physicians or government payers. Assist incoming patients requiring assistance...  ...training and experience in health service administration and at least one (1) year of supervisory...  .... Must have knowledge of Microsoft Office. May be required to lift up to 25 lbs. General... 
    Private practice
    Work at office
    Local area

    HealthCare Support

    Birmingham, AL
    11 hours ago
  • $28 - $36 per hour

     ...About the job Office Administration Work - Support Assistant Office Administration Work - Support Assistant - Remote Pay: $28.00 - $36.00 per hour Part-time or Full-time About the Role We are currently seeking organized and dependable individuals... 
    Hourly pay
    Full time
    Part time
    Work at office
    Remote work
    Work from home

    HRS Talent Solutions

    Birmingham, AL
    3 days ago
  •  ...Job Summary: We are a large, privately owned, primary care office located on the campus of St. Vincent's in Birmingham. Our scheduling clerks work closely with our physicians and medical assistants daily to maintain quality care for our patients. Education and Experience... 
    Work at office

    Seale Harris Clinic

    Birmingham, AL
    11 hours ago
  •  ...Diem): Competitive Pay 401(k) with Company Match Career Advancement Opportunities National & Local Recognition Programs Teammate Assistance Fund Additional Full-Time Benefits: Medical, Dental, Vision Insurance Mileage Reimbursement or Fleet Vehicle Program Generous Paid... 
    Daily paid
    Full time
    Part time
    Local area
    Shift work
    Weekend work

    Gentiva

    Vestavia Hills, AL
    11 hours ago
  • Clinical Rehab Liaison Career Opportunity - Lakeshore Facility Appreciated for your Clinical Rehab Liaison Skills – Clinical License Required Ever heard of a clinical rehab liaison? Are you looking to embark on a career that’s close to home and heart in your community...
    Full time
    Part time
    Flexible hours

    HealthSouth

    Birmingham, AL
    3 days ago
  •  ...they do! Become the Marketing Liaison you always wanted to be Review medical conditions and pre‑screen from the hospital/SNF/Home/Assisted Living Facility. Develop call plans and strategies to drive volume using the Referral Development System (RDS). Use market analysis... 
    Full time
    Part time
    Local area
    Flexible hours

    Encompass Health

    Birmingham, AL
    1 day ago
  •  ...Maintain clear communication between customer and plant representatives Support customer satisfaction and rapid response activities Assist with quality reporting and documentation Ensure adherence to quality standards and procedures Qualifications High School Diploma or... 

    Top Gun Staffing, Inc

    Birmingham, AL
    4 days ago
  •  ...Medical Office Clerk Westerkamp Group, LLC is a Revenue Cycle Management company focused on hospital billing and collections. We...  ...credit cards Ordering supplies and keeping up with inventory Assisting wherever is needed for the departments Other duties as... 
    Work at office
    Local area

    Westerkamp Group LLC

    Birmingham, AL
    1 day ago
  •  ..., and hold everyone on the team — including our administrative support — to that same standard. We are seeking...  ...highly organized and detail-oriented Administrative Assistant to support our operations, maintain efficient office processes, and keep our team running without... 
    Work at office

    TechBirmingham

    Birmingham, AL
    1 day ago
  •  ...Administrative Assistant This job posting is for any 187 day administrative assistant position in the district that may become available for...  ...of 1999 and Act No. 2002-457. # Broad knowledge of basic office procedures and functions, including electronic and manual filing... 
    Work experience placement
    Work at office
    Local area

    Alabama Department of Education

    Birmingham, AL
    1 day ago
  •  ...Administrative Support Specialist This position is responsible for providing administrative...  .... Responsibilities for planning, assisting with planning and execution of corporate...  ...arrangements, customer gifts) Maintain office supply cabinet and assist with keeping... 
    Work at office
    3 days per week

    US Tech Solutions

    Birmingham, AL
    3 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Office Administrative Assistant. Be the first to apply!