Administrative Associate Jobs

Administrative Support Specialist

Quantech has a requirement for an Administrative Support specialist to support our DoD customer at Hanscom AFB. The Contractor shall provide Administrative Support for senior managers and members of the organizational staff. The Administrative Support specialist will provide a multitude of analysis, procedural competency and process improvement strategies, including but not limited to researching and compiling information pertaining to certain projects/topics, reviewing CDRL packages, and preparing written communications. Responsibilities may include the following:

• Ensuring the leadership is kept informed of all issues of interest that relate to the mission of the directorate
• Monitoring progress towards various tasking and initiative accomplishments and schedules
• Drafting documents for leadership approval
• Supplying information and preparation efforts for various program events
• Coordinating, documenting, and monitoring a variety of meetings and conferences to include physical and virtual meeting set up
• Preparing background information and invites required for meeting participants
• Documenting attendance logs, minutes, action items, etc. with corresponding Points of Contact and action officers
• Maintaining schedule documents and requirements for video and online conferencing set up and execution
• Preparing correspondence, reports, papers, and briefings IAW applicable policies and templates
• Maintaining appointment calendars and conference room schedules
• Answering telephones, forwarding messages, and providing responses to various inquiries
• Assisting with the coordination, consolidation, analysis, and distribution, of action item suspenses and responses
• Providing inputs and recommendations regarding administrative and office management process and procedures
• Assisting Government with management of organization's workflow and tasker systems
• Assisting with travel planning, travel arrangements, and execution IAW with the Defense Travel Administrator's Manual and using the Defense Travel System (DTS)

Secret Clearance

Experience providing executive and/or organizational level administrative support

Desired candidate would have experience with the Defense Travel System and Government timecard procedures and policies.

BA/BS and 10 Years w 3 in DoD OR 15 Yrs exp w 5 in DoD as administrative support

Experience with reviewing and routing documentation, timesheets, scheduling, and facilitating task

We hire Military! Salary information below is a general guide only. Salaries are commensurate with experience and qualifications, as well as business and market considerations. Salary Range: $55,000 - $75,000

Please see standard Work, Physical and Mental Requirements for all Quantech roles.

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.

Physical Demands: This is largely a sedentary role mostly sitting; however, some filing maybe required. This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.

Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.