Payroll Specialist

Join The Virginia Transportation Team

At Virginia Transportation, we believe our people are the driving force behind our success. As a leading auto hauling company, we're committed to building a team of passionate professionals who share our vision of becoming the best in the industry.

Every role at Virginia Transportation is essential to achieving our goals. Whether you're a seasoned industry veteran or just starting your career, you'll find opportunities to grow and excel in a supportive, team-oriented environment.

At Virginia Transportation, we believe in taking care of our team. That's why we offer a comprehensive compensation package designed to support your well-being and financial security. Enjoy competitive wages, paid training, paid time off, company-paid short-term disability, a 401k with company match, company-paid life insurance, free or reduced medical insurance as well as, dental, and vision insurance, and most of all family-like atmosphere. Join us and become part of a team that's committed to innovation, excellence, and taking care of one another as we lead the way in redefining the auto hauling industry.

Payroll Specialist Position

Don't miss this opportunity - we're hiring a Payroll Specialist in West Warwick, RI!

What is the Payroll Specialist responsible for?

Essential duties and responsibilities:

• Collect and verify all payroll data to accurately compute wages, bonus, taxes, and deductions.
• Execute accurate and timely payroll processing using ADP Workforce Now and ADP TeamPay for Canada
• Stay updated on federal, state and local payroll tax regulations to ensure compliance.
• Conduct regular audits and maintain accurate records of payroll documentation
• Process for multiple weekly payrolls and the Canadian payroll processing
• Preparing reports as required to include any earnings, withholding and employer taxes and deductions
• Address any employee inquiries and resolving them, also answer any employee payroll questions
• Collaborate with HR and Finance on any payroll related matters to ensure seamless flow of procedures
• Reviewing and processing W-2 & T4 forms to employees, assist with any documentation for audits

Knowledge, skills, and abilities required:

• Proven experience in payroll processing with a minimum of 5-8 years with multi-state payroll department
• Experience with Canadian Payroll, Laws & Regulations
• Experience with ADP Workforce Now
• Ability to multitask and prioritize tasks in order of importance with deadlines
• Proficient in Excel, Word, and HRIS systems
• Knowledge of wage withholding orders, Knowledge of full cycle payroll
• Accurate data entry skills with great attention to detail
• Excellent communication skills, both verbal and written
• Good client service skills with the ability to maintain confidentiality and sensitive information
• Being an effective team player, the drive to get the work done accurately
• Sound decision-making skills
• Comfortable working in a demanding environment and ability to stay calm under pressure
• Ability to work independently and with a team in a time-sensitive environment
• Work occasionally requires a high level of mental effort and strain when performing essential duties. Must be able to perform the essential duties of the position with time constraints, interruptions and stressed dispatchers and auto haulers

Physical demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

While performing the duties of this job, the employee is required to sit/stand for most of his/her job duties. There is the need to frequently walk. There will be a moderate amount of standing, stooping, kneeling, bending, lifting, and reaching for some of his/her job duties.

Visual requirements include reading off a computer screen as well as printed materials. A high degree of dexterity is required due to frequent use of a telephone console.

Verbal and auditory requirements include the ability to communicate clearly over the telephone as well as in person.

There is a moderate level of grasping, lifting, pushing and/or pulling of objects of less than 25 lbs.

This Job Description is intended to describe the general content of and requirements for the performance of this position. The omission of specific statements of duties does not exclude them for the position if the work is similar, related or a reasonable requirement of the position. Additional duties may be assigned, and requirements may vary from time to time.