Executive Assistant

Executive / Virtual Assistant

At Huzzle, we connect high-performing professionals with global companies across the UK, US, Canada, Europe, and Australia. Our clients include startups, digital agencies, and tech platforms in industries like SaaS, MarTech, FinTech, and EdTech. We match top talent to full-time remote roles where they're hired directly into client teams and provided ongoing support by Huzzle. Our client is a US-based, fully remote telehealth and wellness company in its growth stage, specialising in hormone optimisation, peptide therapy, medical weight loss, and wellness therapies. The CEO leads three rapidly growing companies, making this a high-trust, high-impact support role with real ownership and growth potential. We're looking for a highly organised Executive / Virtual Assistant to provide direct support to a busy CEO. This role is ideal for someone who has supported founders or C-suite executives before and understands the importance of protecting executive time, managing competing priorities, and handling confidential information with maturity. You'll own calendar management, inbox management, travel coordination, personal scheduling, daily admin preparation, and operational follow-through across multiple businesses. Key Responsibilities: Manage the CEO's calendar daily, reviewing every invite for accuracy, completeness, and priority. Own CEO inbox management twice daily, with a target of inbox zero by 10 AM EST and again by 5 PM EST. Schedule calls and meetings according to a clear scheduling priority framework. Process SMS requests from the CEO and CEO's spouse at set times during the day. Prepare and maintain the daily Admin Meeting agenda using the company's structured format. Coordinate end-to-end travel logistics, including flights, hotels, transport, itineraries, calendar blocking, and Trip Files in Google Drive. Audit the CEO's calendar six weeks ahead every Friday to identify gaps, conflicts, and upcoming priorities. Coordinate closely with the CEO's spouse on family, personal, and household scheduling. Manage gifting, company purchases, personal appointments, and ad hoc admin tasks. End each day by clearing lingering emails, compiling the next-day to-do list, and sending content ideas.