Workplace Services Manager I

Cresa Space Occupancy Planner

At Cresa, we believe our clients deserve better. A better space to work, create, build, grow. A better outcome for their people and organization. A better partner who puts their needs first, helping them navigate the landscape, tilting the playing field in their favor and giving them an insider's edge.

Our mission is to find and foster the best environment for every business. Our purpose is to think beyond space - strengthening those we serve and enhancing quality of life for our clients and employees. We are built to champion our clients' aspirations through real estate. When considering partnership, we strive to connect with those who share our values: Work Together, Create Value, Be Tenacious, Enhance Community, and Embrace Diversity.

We believe in being the change. We work together to find new ways of doing things that create value for our clients and for each other. Because there is not much that feels better than collaborating to make a positive difference each day.

At Cresa, we offer an opportunity to be part of something bigger. To learn, advance, mentor and be recognized. Your voice will be heard, and you will be valued for both your individual and team contributions.

Job Summary

Supports space occupancy planning and data management requests related to low headcount move projects (including individual, transfers, offboards and leaves). Responsible for the lifecycle (open through completion) of SIM-T requests and FMS updates related to desk data corrections, daily services, and individual moves. Accountable for responding to customer requests according to severity within established Key Performance Indicators or Service Line Agreements while maintaining correspondence with end-users, following communication and customer service standards. Responsible for assigned cadenced space audits and reporting findings to facility management and post-occupancy vendor partners to ensure space is captured accurately within customer space management platforms. Supports move and launch projects as needed.

*This position is required in office a minimum of 4 days a week.

Key Responsibilities

• SIM ticket management for Daily Service Tickets, Data Corrections, Individual Moves (L7 and below), Onboards/Transfers, Locker Management
• Meet all Service Line Agreement requirements by providing daily correspondence, updates and resolutions for client needs via ticketing system.
• Order furniture and desktop technology per customer request and ensure deployment by scheduled date. Quality Control and close out ticket prior to Service Line Agreement expiration.
• Manage vendor labor/provider services as appropriate to ensure timely completion of ticket requests
• Responsible for maintaining database of project floor plans, space assignments, occupancy, vacancy and utilization data for assigned sites.
• Regular audits of the existing space for changes to architecture, FF&E (Furniture, Fixtures and Equipment) and signage.
• Determines and submits actionable requests to responsible vendors, post audit findings
• Develop, prepare and distributes cadenced and requested reports for select business units.
• Manages strong multi-level customer contact and relationships and directs space needs.
• Manages seat assignments with new hires, transfers, terminations and distribute to client and strategic planning teams as requested.
• Performs onsite validation of daily services completion and quality standards
• Ensures systems reflect data accuracy that intersects with multiple programs
• Determines and executes resolution paths for last minute customer requests and escalations at the direction of market service line leader
• Support the integrity and alignment of seat data across multiple platforms
• Manage multiple audit projects and team priorities simultaneously from inception to close out.
• Provide measurable and timely response to client inquiries, work requests, and concerns.
• Able to read and understand project documents including but not limited to: floor plan drawings, allocation plans and space data management documents and reports.
• Maintain accurate seating and headcount data in client's space management platform
• Periodic evening and weekend work required during high volume, building opening, relocation and employee move projects
• Attend trainings and action on updated process communications
• Other related duties as assigned

Qualifications

• Minimum of 2-5 years of related experience
• Proficiency with Microsoft Office Suite, Microsoft Project, Microsoft Visio, and other data management software
• Must be able to exchange accurate information at various levels demonstrating the ability to build consensus for decision-making
• Role requires daily communication with client and team members
• Maintains a courteous and professional manner, works well in a team environment

Education/Experience

• Associate degree or adjacent program completion preferred
• 2-3 years industry or related experience required
• High school diploma or GED required
• Previous space occupancy or data management experience preferred
• Experienced with Computer-Aided Facility Management (CAFM) systems preferred

Physical Requirements

• Position requires daily on-site attendance at the client site as assigned.
• Some travel may be required to integrate, learn, and deliver
• Must be able to move within and between client buildings more than 50% of the day
• Regularly required to sit for long periods of time
• Occasionally required to stand and walk for extended periods, stoop, kneel, crouch, and crawl
• The person in this role needs to be able to occasionally lift up to 25 pounds

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

Cresa is committed to developing and maintaining a diverse workforce. Cresa strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran's status, genetic information, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law.