Administrative Assistant

Administrative Assistant

This role is located in the Elkhart, IN.

This company has proudly served this community and beyond for over two decades. As a family-owned and operated business, they are dedicated to delivering top-quality aluminum products and exceptional service. With locally stored inventory and a commitment to fast, reliable support, they have built a reputation for same-day deliveries and stepping up to help our customers in times of need. Over the years, they have expanded their product range and capabilities to meet the ever-changing demands of their industry, and are always ready to embrace new challenges. So, if you love variety in your work and a way to grow your skills, why not do that with one of the most highly-rated, team-focused companies in the area!

What You'll Do:

As the Administrative Assistant you will handle day-to-day accounting and administrative tasks ensuring accurate record-keeping, timely processing of transactions, and smooth department operations.

Your Accountabilities In The Role:

• Receives, verifies and processes vendor invoices ensuring invoices match purchase orders for accurate and timely vendor payment processing.
• Assists in the reception area as needed, helping with mail delivery, answering the phone and greeting visitors.
• Scans and files documents in a timely and accurate way for ease of retrieval from the team.
• Maintains filing systems and day to day processes for accuracy of work.

Position Requirements:

• Education: High School Diploma with experience in Business Administration, Accounting or related work experience would be desired.
• Experience: 1+ years of administrative, accounts payable and receivable, or data entry experience required.
• Certifications: NA
• Functional Skills: High attention to detail; ability to plan, organize, prioritize, and complete work on-time and accurately; strong basic math skills, data entry, and problem-solving skills; highly process-and goal-oriented; ability to move from project to project well.
• Technology Skills: Strong skills with Microsoft Office (Outlook, PPT, Excel & Word).
• Language Skills: Strong verbal and written communication skills; able to write clearly and concisely.
• Leadership/Behaviors: Solid ability to handle multiple projects with thoroughness and accuracy; flexible and adaptable to change; supportive of cross-departmental coordination and collaboration. Able to interchangeably support the team as needed.

Other Important Information:

Position Compensation: Hourly role based on level of expertise.

Reports To: Office Manager

Core Hours: Monday Friday (3 days working per week)

Typical Work Week: 7:00 am 4:00 pm or 8:00 am to 5:00 pm (Hours are flexible)

Travel: None

Work Conditions: Will work in an office environment