Virtual Executive Assistant

:

Overview We are a small mental health practice specialized in working with women who have been diagnosed ADHD. We provide adhd testing, individual and group counseling. We are seeking a highly organized and proactive Virtual Assistant to support our team in various administrative and billing tasks. The ideal candidate will possess excellent communication skills and a strong attention to detail. This role is perfect for someone who thrives in a fast-paced environment, has experience in mental health practices, and is eager to contribute to the success of our organization.

Duties As a Virtual Assistant, your responsibilities will include:

• Providing exceptional customer service through various communication channels
• Managing and organizing files efficiently for easy access and retrieval
• Coordinating projects and ensuring deadlines are met
• Demonstrating excellent phone and email etiquette while handling calls and inquiries
• Utilizing Google Suite for document creation, scheduling, and collaboration
• Typing documents accurately and efficiently
• Operating phone systems to manage incoming and outgoing communications
• Utilizing DocuSign for electronic signatures and document management
• Assisting with event planning and coordination of logistics
• Proofreading documents to ensure accuracy and professionalism
• Help implement social media tasks
• Experience with Simple Practice EHR, square space, payroll, and mental health billing

Experience The ideal candidate will have:

• Proven experience in customer service or administrative roles
• Familiarity with project coordination processes
• Proficiency in Google Suite applications (Docs, Sheets, Calendar)
• Experience with simple practice EHR for billing and payroll.
• Works well with others
• Strong typing skills with attention to detail
• Experience with phone systems and handling multiple lines effectively
• Knowledge of DocuSign or similar electronic signature platforms is preferred
• Event planning experience is a plus, showcasing your ability to manage logistics effectively
• Excellent proofreading skills
• Thrives working independently and takes initiative

Flourish & Focus ADHD services has a great work culture where everyone is valued and ideas are heard. We believe in treating everyone with respect.

If you are a motivated individual looking to make an impact as a Virtual Assistant, we encourage you to apply!

Job Type: Contract

Pay: $23.00 - $25.00 per hour

Expected hours: 8 per week

Schedule:

• 4 hour shift

Application Question(s):

• Are you looking for long term employment?

Experience:

• Administrative: 5 years (Required)
• Medical billing -simple practice: 2 years (Required)

Shift availability:

• Day Shift (Required)

Work Location: Remote