Accounts Payable Specialist

Job Description

Job Description

We are looking for a Part Time Accounts Payable Specialist to support a nonprofit financial organization on a Long-term Contract basis in Boston, Massachusetts. This part-time opportunity is ideal for an experienced, detail-oriented individual who can independently manage daily payables activity, maintain accuracy across invoice workflows, and work effectively in a fully remote environment aligned with East Coast business hours. The role focuses on ensuring timely payment processing, resolving invoice issues, and providing dependable accounts payable support to the finance team.

Responsibilities:

• Manage the complete accounts payable cycle, from invoice intake through payment release, while maintaining accuracy and timeliness.

• Review and code approximately 15 to 20 invoices each day, ensuring expenses are recorded to the correct accounts.

• Investigate invoice discrepancies by coordinating with internal stakeholders to obtain approvals, clarify details, and resolve outstanding issues.

• Prepare and process vendor payments using methods such as ACH and check runs in accordance with established schedules.

• Maintain organized payable records within NetSuite and support consistent documentation for audit readiness and internal controls.

• Monitor outstanding invoices and follow through on open items to help keep payment activity current and compliant.

• Partner with the controller and finance team to provide steady accounts payable coverage and continuity for day-to-day operations.

• At least 5 years of hands-on accounts payable experience in a high-volume processing environment.
• Proven proficiency with NetSuite for invoice entry, coding, payment processing, and record maintenance.
• Strong understanding of full-cycle accounts payable procedures, including account coding, ACH transactions, and check runs.
• Ability to work independently in a remote setting while staying aligned with East Coast working hours.
• High level of accuracy and attention to detail when reviewing invoices and managing approvals.
• Effective communication skills for following up on discrepancies and coordinating with internal contacts.
• Experience supporting finance operations within a nonprofit or similarly regulated environment is preferred.