EXECUTIVE ASSISTANT TO THE CEO

Job Description

Job Description

General Description

We are seeking a highly organized and detail-oriented Executive Assistant to the CEO to provide administrative and coordination support within our Executive Office. This role plays a key part in ensuring the efficient day-to-day operations of the CEO’s agenda while also supporting executive leadership across the organization.

As part of the food manufacturing and distribution industry, this position operates in a fast-paced, dynamic environment where priorities can shift quickly. This is an exciting opportunity for someone who thrives in a high-energy setting and enjoys being at the center of business operations.

Requirements for this position:

• Bachelor’s degree in Business Administration or related field (preferred)
• 2–4 years of experience in an administrative or executive support role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience managing calendars (Outlook or similar platforms)
• Basic knowledge of Power BI or other data visualization tools (preferred)
• Working knowledge of Canva or similar design tools for presentation and visual content creation
• Familiarity with collaboration tools such as Microsoft Teams or Zoom
• Strong organizational and time management skills
• High attention to detail and ability to handle multiple tasks simultaneously
• Excellent verbal and written communication skills in both English and Spanish (fully bilingual required)
• High level of professionalism and discretion in handling confidential information

Responsabilities for this position

• Manage and coordinate the CEO’s calendar, including meetings, calls, and appointments
• Schedule and coordinate internal and external meetings, ensuring proper logistics and follow-up
• Prepare meeting materials, presentations, and basic reports as needed
• Take meeting notes and track action items when required
• Coordinate travel arrangements, including flights, accommodations, and itineraries
• Provide administrative support to senior leadership, including company Presidents, as needed
• Serve as a point of contact for internal and external communications
• Assist in the creation and formatting of presentations and documents using tools such as Microsoft PowerPoint and Canva
• Maintain organized records, files, and documentation
• Support coordination of executive events and special projects
• Must be able to create and generate useful and visual reports using Excel and/or PowerBI.