Manager of Finance and Administration

Based in Lansing, Michigan. This role offers a hybrid schedule, with a minimum in-office requirement of one day per week. Some travel is required and may include overnight stays. Reports to President/CEO. Position summary The Manager of Finance and Administration (MFA) is responsible for overseeing the Federation’s financial, administrative, and human resources operations, and assuring compliance with operational and accounting standards applicable to maintaining the organization’s 501(c)3 status. Additionally, the MFA contributes to Federation team efforts to support member agencies through education, information sharing, data collection and reporting, and training events. The MFA reports to the President/CEO. Job responsibilities Develops and oversees the annual budget and coordinates financial recordkeeping with the contracted accounting services provider who maintains the financial records, payroll, financial reporting, bank reconciliations, tax filings, and grant budgeting and reporting. Reviews detailed financial updates provided by contracted accounting firm and provides these to the Treasurer, Board Chair, President/CEO, and Chief Strategy Officer. Oversees financial recordkeeping of the MFCF Legal Trust Fund and provides financial status to the LTF Board of Trustees. Assures accurate and complete documentation is provided to the auditors for their annual financial review. Annually works with the Audit Committee to review the draft audit report, IRS Form 990, and License to Solicit and familiarize Audit Committee members with their responsibilities as outlined in the Audit Committee Charter, including selection of an audit firm. Maintains personnel records and oversees processes for job description development, job postings, hiring, onboarding, performance management and succession planning, and exiting employees as well as contractor agreements. Works with benefits companies and administrators to implement employee benefits programs, including set up in the outsourced online payroll services system as well as stand‑alone and integrated employee benefits. Supports and facilitates information sharing, resources, and education on behalf of administrative and operations Member Interest Networks (MINs) for human resources, business‑finance, and performance‑quality management. Related to the Federation’s biennial Compensation Data Survey and Report, coordinates with the HR MIN refinement of the data collection form, solicits participation by members and non‑Federation organizations, and oversees compilation and reporting developed by the contracted services provider, and coordinates distribution of the summary report. Qualifications Extensive knowledge of nonprofit, community‑based organizations. Familiarity with Michigan Department of Health and Human Services programs, and Michigan legislative, administrative, and judicial processes. Excellent advocacy, consensus‑building, coalition‑building, and leadership skills. Demonstrated ability to work collegially and collaboratively with staff team and other organizations. Demonstrated ability to work with groups and individuals across the political spectrum. Education and experience Bachelor’s degree in accounting, finance, business administration, human resources, and/or related field preferred. Minimum of five years of experience in financial recordkeeping, budgeting, reporting, and human resources‑related responsibilities is required. Experience with Paylocity or similar human resources information system (HRIS) is required. Nonprofit or human service organization experience desired. Skill competencies Human resources administration and compliance knowledge. Strong analytical, organizational, and communication skills. Experience with payroll, accounting, and HR software systems. Experience working with outside accounting consultants. Ability to maintain confidentiality. Exceptional communication skills, both written and oral. Excellent attention to details, including grammar, proofreading, and editing skills. Strong critical‑thinking skills and superior judgment. The ability to produce consistent, quality work in a fast‑paced environment. Ability to manage several projects simultaneously and to adjust to changing demands. Proficient with various computer word processing, spreadsheet, presentation software, and cloud‑based products such as Paylocity, Microsoft Word, Excel, PowerPoint, SurveyMonkey, Dropbox, Smartsheet, Slack, Adobe Creative Cloud, Canva, etc. General Characteristics Espouses a personal commitment to the Federation’s mission, vision, and core values. Assures quality by producing and expecting accurate and thorough work. Demonstrates integrity by being accountable for actions, keeping commitments, and speaking honestly with others. Firm yet fair as evidenced by setting boundaries then listening and changing position when appropriate. Values the diversity of others’ opinions and experiences. Demonstrates ability to work with a variety of people both within and outside the Federation and promotes a positive image for the Federation in the community and in relationship with other organizations and their personnel. Demonstrates an understanding and sensitivity to cultural and socioeconomic characteristics of clients served by member organizations. Possesses personal qualities of warmth, sensitivity, and the ability to establish meaningful rapport and maintain mutual respect with people from various cultures. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Must be able to travel within the Lansing Capital Area and other areas of the state; occasional statewide travel may require overnight stays. #J-18808-Ljbffr