Administrative Assistant

Michaels Organization Administrative Assistant

The Michaels Organization is a national leader in residential real estate offering full-service capabilities in development, property management, construction, and investment. At Michaels, our teammates strive to fulfill our promise of creating communities that lift lives ones that jumpstart housing, education, civic engagement, and neighborhood prosperity. With this passion at the forefront of our business, Michaels teammates can be proud to be a part of the extraordinary, every day.

Performs secretarial and general administrative support duties for one or more assigned manager and functional areas, such as: handling the scheduling meetings, sorting and distribution of mail, organizing and maintaining files, screening and directing external calls/internal communications, coordinates receipt and distribution of documents, and coordinates travel schedules. May also assist in specific support tasks for the department or functional area they serve such as budgeting, expense tracking, or special projects

Responsibilities

1. Maintain calendars, schedule meetings, meeting/conference rooms, etc. Schedule and confirm appointments.

2. Sort and distribute mail, prepare and send overnight packages and normal mail.

3. Set up and manage paper and/or electronic filing systems; recording information, updating paperwork, maintaining documents and records.

4. Answer telephones, give information to callers, take and retrieve messages, direct callers to appropriate staff. Greet visitors as required.

5. Prepare correspondence including letters, e-mails, announcements, charts, graphs, presentations and forms.

6. Operate office equipment including: computers, fax machines, copiers, phone systems.

7. Coordinate and make travel arrangements as needed.

8. Complete required forms, records and reports in accordance with company procedures.

9. Assist management and department staff with support tasks for the department or functional areas.

10. Perform other duties as required.

Qualifications

Required Experience: Minimum three years administrative office experience preferred. Must be proficient in use of Microsoft Office, specifically: Word, Excel and Powerpoint. Required Education/Training: List education &/or training required to perform the job.-High School Diploma or equivalent.-Business school or Associates Degree preferred.

Required Skills and Abilities: Ability to keep accurate records. Excellent oral and written communication skills. Organizational skills and attention to detail. Ability to handle multiple and shifting priorities. Must present a professional business appearance.

Working Conditions: Primarily an office environment. Exposure to routine cleaning materials such as window cleaner, furniture polish, etc. Occasional evening or weekend work may be required.

Salary Range Information: The range displayed on each job posting reflects the targeted base salary for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Rewards & Benefits: We know Michaels' promise of lifting lives starts with our teammates, so making sure every single teammate is happy, healthy, and set up for a successful future is important to us. As part of our team, you will enjoy a competitive wage, a comprehensive benefit package which includes Medical, Dental, Vision, prescription, etc., generous paid time off, a 401 (k) plan with a company match, and so much more. We believe in education and in taking care of our own so as an added incentive your children will be able to apply for the Michaels Employee Scholarship Program.

• Help make the world a better place in a team-oriented environment.
• Grow with our organization through various professional development opportunities.
• Collaborate and thrive in a company culture where all are welcome

Michaels teammates make a difference in the lives of residents, colleagues, and the communities where we live and work every day. To learn more about the total rewards we offer please visit our website.

Come join our team. You're going to love it here!

Salary Range

$19.00-$25.00/hour