Administrative Assistant/Front Desk Receptionist

Job Description

Job Description

The Administrative Assistant/Front Desk Receptionist is a key member of a large corporate environment, responsible for managing front desk operations and providing exceptional administrative support. This role involves daily interactions with visitors and clients, handling communications, scheduling, and maintaining organized office functions. The Administrative Assistant reports to the Department Head, HR, and Office Manager, ensuring seamless coordination across teams.

Responsibilities

• Perform reception duties including greeting and managing visitors daily
• Handle phone calls and correspondence efficiently
• Coordinate appointments and manage scheduling tasks
• Maintain accurate record keeping and data entry
• Provide general office support and prepare documents as needed
• Manage office supplies and inventory
• Offer excellent customer service and support to staff and clients

Preferred Qualifications

• 1+ years of experience in administrative support
• High school diploma or equivalent
• Proficient with Microsoft Office Suite and Google Workspace
• Experience with calendar management and scheduling tools, including Microsoft Outlook
• Strong customer service and communication skills
• Ability to multitask, organize, and manage time effectively
• Excellent interpersonal and problem-solving abilities
• Accurate and efficient data entry skills